Accounts and Office Assistant - Part-Time

Description

Oxford Economics Australia is a leading research and consultancy firm with a strong reputation for delivering cutting-edge economic insights and consultancy services. As one of the fastest-growing organizations in its sector, achieving over 20% annual growth for the past decade, we are now looking to hire Accounts and Office Assistant on a part time basis (3 days per week).

This position will perform a variety of Finance and Office Management tasks to support the growing Sydney office and the expansion of the business. The person will require excellent communication skills and be well organised carrying out all tasks in a professional and efficient manner.

This role is an integral part of Oxford Economics’ growth plans for Australia and New Zealand and is an exciting opportunity to join a fast-growing company at the forefront of the industry. This is an excellent opportunity for growth and relevant training courses would be provided for this role as required.

Key Responsibilities

Finance and Accounting – This will form the majority of the role

Timely entry and coding of Purchase invoices in the financial system, ensuring that all the approvals are in place

Be the first point of contact for PO review and approval

Review employee expenses to ensure that all the purchase receipts are provided and claims are in line with the approved PO amounts

Credit card reconciliation, coding and entry in the financial system

Prepare weekly supplier and expenses payment runs and reconciliation in the financial system

Fixed assets register management – capitalization, depreciation and disposal of the fixed assets

Ensure that staff completes their timesheets on a weekly basis

Preparation of weekly utilization report

Timely issue of all client invoices and record them in the accounting system.

Follow up on the outstanding debt on a regular basis.

Allocation of the cash receipts in the accounting system and bank reconciliations.

Work with the Business Development team to coordinate subscription renewal invoices, renewals on hold and cancellations.

Assist with reviewing data for accuracy in the CRM System ‘Salesforce’ and cross-checking sales contracts to ensure they are issued by the correct legal entity. Ensure all sales are recorded on time in the CRM and Accounting system ‘SAP’.

Managing the accounts mailbox.

Any other ad hoc tasks and reporting required by the Head of Finance.

This is not an exhaustive list; this role must be prepared to work as part of a team and assist or carry out other duties as requested during periods of high workloads, sickness, holidays and emergencies.

Office Management – This will be more ad hoc

Liaise with Building Management in relation to new security cards and other office matters.Stock management including ordering supplies for the office.

Assisting with day-to-day tasks including answering and directing phone calls to relevant staff. Directing mail and deliveries.

Point of contact for any special travel or accommodation needs are coordinated as required.

Skills, Knowledge & Expertise

Required

A desire to meet and achieve goals

Attention to detail and good numeracy skills

Must be highly organised and able to manage multiple tasks at once

Systems savvy – able to learn new systems quickly

Must have knowledge of Excel, Microsoft Word and PowerPoint

Must be a team player

Desired

Relevant work and/or internship experience within finance team

Excellent communication, interpersonal and presentation skills

Ability to establish credibility and build relationships with senior level professionals

Effective problem solving, time management and organisation skills

Ability to work well under pressure

Working knowledge of Accounting or CRM system

A Bachelor’s degree

Details

Start Date: September start would be ideal

Duration: Permanent role, Part-Time

About Oxford Economics

Oxford Economics was founded in 1981 as a commercial venture with Oxford University’s business college to provide economic forecasting and modelling to UK companies and financial institutions expanding abroad. Since then, we have become one of the world’s foremost independent global advisory firms, providing reports, forecasts and analytical tools on more than 200 countries, 250 industrial sectors, and 7,000 cities and regions. Our best-of-class global economic and industry models and analytical tools give us an unparalleled ability to forecast external market trends and assess their economic, social and business impact.

Headquartered in Oxford, England, with regional centres in London, New York, and Singapore, Oxford Economics has offices across the globe in more than 15 cities. We employ more than 400 professional economists, industry experts and business editors - one of the largest teams of macroeconomists and thought leadership specialists. Our global team is highly skilled in a full range of research techniques and thought leadership capabilities, from econometric modelling, scenario framing, and economic impact analysis to market surveys, case studies, expert panels, and web analytics.