Project Officer - Learning Space and Technology

Are you passionate about supporting people and culture initiatives that make a real difference to an organisation?

The Academy's mission is to enhance and improve student outcomes across rural, regional and metropolitan schools through specialised professional learning and pathways, and to raise public awareness of the profession. Information on our legislated objectives is available on our website: Our strategy and story | Academy

At the Academy, we are passionate about meaningful and exciting work that has an impact on education and student outcomes. Our shared purpose is to create and offer evidence-informed professional learning programs, events and initiatives designed to take Victoria's highly skilled teachers and school leaders from great to exceptional and advance the quality and status of teaching and school leadership. We also provide pathways for school and system improvement and raise public awareness of and confidence in the profession across government, Catholic and independent systems.

We care about the quality of our work, demonstrate collective responsibility for continuous improvement and support each other to do the very best we can every day to achieve our goals.

The Academy is a learning organisation that provides opportunities for employees to grow. We have a positive culture that we are building together, where people feel supported, valued and heard.

About the Division

The Business Services Division leads the provision of quality Academy corporate support services and functions (including procurement, risk management, performance reporting and evaluation, human resources and culture, finance, facilities management, information and audio-visual technology) which enable successful operation of the Academy. In addition, the Business Services Division is responsible for the oversight, delivery and reporting of the compliance and audit obligations required of a statutory authority.

About the Role

The Learning Spaces and Technology (LS&T) unit supports and maintains the enterprise architecture and infrastructure that connects our physical environments with cutting-edge learning technologies. The LS&T team provide a seamless customer-focused participant and guest experience, ensuring each Academy site is equipped with sophisticated IT and AV systems that enable Academy staff to deliver high-quality multi-modal learning and events across the state. To ensure high-quality support, the LS&T operate a triaged service model in partnership with the Department of Education's Information Management and Technology Division, providing expert technical assistance and seamless project delivery when needed.

Simultaneously, LS&T leads the Academy's statewide facility operations and asset management, maintaining strict alignment with the Victorian Government Asset Management Accountability Framework (AMAF) with a consistent focus on delivering high utilisation, operational efficiency and maintaining robust standards for safety and security.

The Project Officer, Learning Spaces and Technology supports the planning and delivery of facilities and technology related maintenance and projects across the Academy, including coordination and engagement of suppliers. This role contributes to the safe and efficient delivery of IT and facilities tasks and asset management in line with organisational and compliance requirements.

The responsibilities of the Project Officer, LS&T include:

supporting the planning, coordination and delivery of facilities and technology projects, activities, timelines, contractor engagement and logistics

contributing to, assisting with, maintaining and developing clear, accurate and audience-appropriate documentation, reports, briefings, compliance documents and supporting materials

coordinating stakeholders and suppliers to support activity outcomes

monitoring activity risks, compliance with safety and regulatory requirements, budgets and progress

contributing to continuous improvements practices to the facilities function.

Capabilities

Knowledge of project management frameworks and practices to support delivery

Demonstrated experience in leading discrete elements and/or supporting the end-to-end processes of facilities or technology projects and activities

Sound organisational skills with the ability to manage competing tasks across multiple projects

Strong written and verbal communication skills with attention to detail, tone and audience

Ability to work collaboratively by building effective working relationships with a range of stakeholders

Demonstrated initiative and problem-solving capability.

Desirable Qualifications and Experience

Relevant qualification and experience in Facilities Management, Property/Asset Management or Project Management is highly desirable.

Please respond by submitting a cover letter, supported by a maximum 2-page response to the key selection criteria and a recent CV/Resume.

For more details regarding this position please see attached position description.

For further information pertaining to the role, please contact Steve Deakin, Manager Learning Spaces & Technology Manager - steve.deakin@education.vic.gov.au, 03 7008 8271

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

Applicants requiring adjustments can contact the nominated contact person. Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.