People & Office Coordinator – Toronto

People & Office Coordinator – Toronto

We’re looking for a proactive and organised People & Office Coordinator to support our growing People & Office functions across North America.

Reporting to the HR Partner, North America, you will be based in our Toronto HQ. You’ll play a key role in delivering a seamless employee experience - providing administrative, operational, and coordination support in office.

About Us

Sokin is a next-generation B2B financial services provider, enabling businesses to make and receive global payments with greater speed, lower cost, and total transparency. Our mission is simple: we’re unifying the best of business banking.

We deliver services across:

Global payments and receivables

Foreign Exchange (FX)

Treasury management

Finance reconciliations

We are rapidly expanding, with established presence in EMEA, APAC, and North America. Backed by a strong global infrastructure and industry-leading partners, we are redefining how businesses move money worldwide.

Our clients span industries from sports and entertainment to logistics and travel, and our community is growing rapidly. As we continue to, we’re building a team of exceptional people who share our ambition to transform the future of global payments.

What You'll Do

Office Operations

Oversee the smooth, safe, and efficient running of the Toronto office, ensuring it's well-maintained, compliant with regulatory requirements, and remains audit-ready

Manage relationships with building management, landlords and vendors

Oversee office access, security, maintenance, and supplies

Manage and coordinate facilities-related projects (moves, fit-outs, improvements, etc.)

Manage approvals, budget, payment and stock for office and kitchen services, supplies, and maintenance

Manage office communications and notices, keeping the team informed of updates and activities

Support C-Suite visitors and global team members when visiting Toronto

Liaise with Finance on purchase orders, invoices, and expenses relating to the office

Lead and maintain all health and safety procedures, including first aid, risk assessments and fire safety

Workplace Experience & Events (North America)

Create a welcoming, inclusive and safe office environment that reflects Sokin's culture and values

Be a friendly, trusted point of contact for People and Office related queries, escalating where needed

Plan and deliver internal events in Toronto, including monthly socials, seasonal parties, onboarding sessions, and leadership visits

Liaise with regional office managers and teams to support the coordination of global events, such as regional offsites, town halls, and cross-office gatherings, in partnership with the People team and Marketing (Brand) team

Own event logistics end-to-end: venues, catering, suppliers, and day-of execution

Help deliver consistent communication across the region, reinforcing our culture and values

Onboarding & Offboarding

Support the onboarding and offboarding lifecycle for employees, ensuring a high-touch, professional experience

Act as the central lead between People Ops, Hiring Managers, and IT to ensure equipment and induction schedules are delivered flawlessly

Global People Team Support & Operations

Support and lead on specific People projects as requested by the HR Partner taking initiative on delivery and reporting

Cross-collaborate and work with the People team across the globe to align on global processes, share best practices, and ensure consistent HR processes and employee experience

Provide ad-hoc support to the wider People and Talent Acquisition (TA) teams as requested

Support the regional Office Managers and People Team on social events, office-wide celebrations, and the "look and feel" of the physical workspace

What You Bring

2-3 years' experience in an Office Administrator, Office Manager or Workplace Operations role

1-2 years' experience in an HR Administrator or HR Coordinator role (preferred, but not required)

Proven ability to run office operations end-to-end, in a fast paced environment

Excellent organizational and multitasking skills with a strong attention to detail and a high standard of accuracy

Working knowledge of HR processes, documentation, and systems (preferred, but not required)

Organised and proactive, with strong prioritisation and communication skills

Team-oriented and approachable, with a passion for people and process excellence

Willingness to develop professionally and grow within the People Team

What We Offer

Hybrid working with flexibility (3 days in the office)

Private healthcare insurance coverage

20 days of Annual Leave (PTO)

Celebration Leave (enjoy your birthday off)

Work Laptop preference

A fun, fast paced and collaborative place to work, where you’ll be actively involved in shaping our culture (and yes, we have beanbags and free snacks)

Why Join Sokin?

You’ll be part of a dynamic, collaborative People Team that’s shaping how we support and scale globally. This role offers the chance to build HR knowledge and experience across multiple regions, work with inspiring leaders, and make a real impact on how we deliver the People experience at Sokin.

You’ll join a high-performing People team with real exposure to leadership, meaningful ownership, and the opportunity to grow your career quickly within an ambitious fintech environment.

At Sokin, we value people who:

Bring the Hustle

Own It

Better Together

Communicate with No Bullshit

Break the Mould