Office Manager

Company Overview:

COME JOIN OUR JOURNEY!

When you join TT, you join our global community of visionaries, creators, and achievers dedicated to engineering and manufacturing electronic solutions enabling a safer, healthier and more sustainable world. Simply put, we are a global manufacturer with a passion for engineering advanced electronics that benefit our planet and people for future generations. We are committed to having a positive impact on the world through a culture built around safety, transparency, collaboration, and positive relationships. Our teams are fuelled by performance and expertise, leading the charge in innovation, efficiency and delivering world-class customer service. Be part of the journey.

Role Overview and Responsibilities:

Reporting to the General Manager at our Bedlington manufacturing facility, the Office Manager is the first point of contact for visitors, customers and suppliers when visiting site.

Role Summary:

As the Office Manager you're responsible for ensuring that the Bedlington reception runs efficiently and smoothly.

You'll coordinate administrative activities including maintenance and replenishment of stationery, catering and workwear stock.

You'll also coordinate customer, and internal TT colleague, visits, including preparation of meeting rooms and provision of lunches and refreshments.

As the Office Manager you'll also provide administrative support to the site based Senior Leadership Team as well as support to the Human Resources team, when required.

Key Responsibilities Include:

Reception & Front Office Management

Serving as the first point of contact for visitors, customers, suppliers, and contractors

Managing incoming calls, emails, and general enquiries professionally and efficiently

Welcoming and coordinating visitors, including arranging meeting rooms and visitor access in accordance with site security and ITAR requirements

Maintaining a professional and organised reception area

Handling incoming and outgoing mail, courier deliveries, and shipments

Office Administration

Ordering and maintaining office supplies, stationery, company workwear and general workplace requirements

Maintaining accurate records, filing systems, and company documentation where required

Assisting with preparing reports, documents, spreadsheets, and presentations

Supporting onboarding activities for new employees, including workstation and access arrangements

Manufacturing & Business Support

Providing administrative support to the site based Senior Leadership team

Assisting with coordinating supplier and customer visits

Assisting with employee and visitor travel requirements

Assisting with organising meetings, training sessions, and company events

Supporting documentation control and internal processes in line with company procedures

Maintaining confidentiality of company, employee, and customer information

HR & Employee Support

Supporting basic HR administration

Assisting with employee communications and workplace initiatives

Qualifications, Skills and Attributes:

What We Look For:

Previous experience in a receptionist, office administrator, office manager, or similar role

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)

Strong organisational and time-management skills

Excellent written and verbal communication skills

A professional telephone and customer service manner

The ability to always maintain confidentiality and professionalism

The ability to multitask and prioritise workload effectively

Strong attention to detail and accuracy

The ability to work independently and as part of a team

Adaptable and flexible

The ability to problem solve, identify and delivery process improvements

The following would enhance your application but is not essential to apply:

Purchasing experience and knowledge of SAP purchasing processes

What We Offer You:

Competitive Salary

Enhanced pension contributions

Healthcare cashback plan

Employee assistance programme

Site incentive plan

Financial wellbeing benefit

Discounted online and high street shopping and lifestyle vouchers

Cycle to Work Scheme

Discounted RAC membership

Discounted Gym membership

5 weeks (in hours) annual leave plus bank holidays

A supportive and friendly working environment with a focus on wellbeing and sustainability

TT Electronics are committed to Equality, Diversity and Inclusion and actively encourage applications from under-represented groups.

Please be aware that many roles at TT Electronics are subject to both security and export control restrictions which means that limitations relating to nationality may apply. As a minimum and after offer stage, all successful candidates must achieve Baseline Personnel Security Standard (BPSS). TT Electronics is unable to sponsor work visas for this role.

We hold Health and Safety in the highest regard at TT, with the Wellbeing of our employees our top priority. Any successful candidate will be required to successfully pass a pre-employment Drug and Alcohol Screening.

Solving Technology Challenges for a Sustainable World

We want the very best people in our TT family across the globe – so we welcome applications from everyone, to celebrate a diverse mix of experiences, backgrounds and identities. We are committed to equality of opportunity for all and you can rest assured that TT Electronics takes positive steps to ensure we are an inclusive business, that will welcome and support you, from your initial application to wherever your career takes you!

Please get in touch if you’d like to discuss any reasonable adjustments to your application, in order that we can accommodate and support you in the process. You can do this by emailing TTRecruitment@ttelectronics.com

If you want to work for a company where who you are is valued and respected, we’d love to hear from you.

#WeAreTT #BeMeAtTT

TT Electronics does not accept any unsolicited CVs from third parties. Any CVs submitted by a third party for this or any other position will not be subject to any recruitment fees if hired.

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