Recruiting Operations Specialist

Location

San Francisco, CA

Employment Type

Full time

Department

General & Administrative

Compensation

$76K – $95K

For cash compensation, we set standard ranges for all U.S.-based roles based on function, level, and geographic location, benchmarked against similar stage growth companies. In order to be compliant with local legislation, as well as to provide greater transparency to candidates, we share salary ranges on all job postings regardless of desired hiring location. Final offer amounts are determined by multiple factors, including geographic location as well as candidate experience and expertise, and may vary from the amounts listed above.

About Handshake

Handshake was founded on a simple belief that everyone deserves a path to a great career, regardless of where they went to school or who they know. Today, we power 25 million job seekers, 1 million+ employers, and 1,600 educational institutions.

In 2025, we started Handshake AI and built the fastest-growing AI data business in history. We work directly with frontier AI lab researchers to create evaluations, publish benchmarks, and push the boundary of data. We’ve grown from $0 to ~$1B run rate and pay ~$60M to over 30K individuals every month.

Why join Handshake now:

Shape how every career evolves in the AI economy, at global scale, with impact your friends, family and peers can see and feel

Partner hand-in-hand with world-class AI labs, Fortune 500 partners and the world’s top educational institutions

Work together with engineers, scientists, operators, and more from Palantir, Meta, Scale AI, and former YC founders

Build a massive, fast-growing business with billions in revenue

About the Role

Handshake is looking for a Recruiting Operations professional to join our growing team. You will play a pivotal role in shaping the future of our recruiting function. As we invest in automation, optimize our recruiting technology stack, and evolve into our next stage of operational maturity, we're looking for a systems-savvy operations professional who thrives at the intersection of recruiting operations and candidate experience.

This is a unique opportunity to help build scalable processes, improve data integrity, provide exceptional candidate experience, and contribute to transformative projects that will shape how we hire at Handshake. If you're passionate about efficiency, energized by technology, and ready to roll up your sleeves and take ownership, we’d love to meet you.

Deliver a best-in-class candidate experience by scheduling interviews with speed and efficiency.

Support existing recruiting technologies, including configuration, training, and creating documentation.

Proactively identify and implement process improvements in scheduling workflows, recruiter workflows, and recruiting operations.

Own recruiting data integrity by conducting routine audits, analyzing trends, and developing dashboards to support decision-making.

Build and maintain reports and dashboards to track key recruiting metrics.

Support team members with technical issues and troubleshooting related to recruitment systems.

Collaborate with cross-functionality stakeholders to enhance integrations, system functionality, and overall efficiency.

Communicate professionally, tactfully, and empathetically with candidates, hiring managers, interviewers, recruiters, and cross-functional teams.

Desired Capabilities

2+ years of experience in recruitment coordination or recruiting operations in a fast-paced environment.

Experience working with an ATS (e.g., Ashby, Workday) and other HR technologies.

Proficient in Google Suite (Calendar, Docs, Sheets, Slides).

Strong problem-solving mindset, especially in systems management and process improvements.

Excellent organizational skills, multitasking abilities, and ability to manage competing priorities.

High attention to detail and data accuracy.

Strong communication skills, both written and verbal.

High level of professionalism and confidentiality.

Perks

Handshake delivers benefits that help you feel supported - and thrive at work and in life.

The below benefits are for full-time US employees.

Ownership: Equity in a fast-growing company

Financial Wellness: 401(k) match, competitive compensation, financial coaching

Family Support: Paid parental leave, fertility benefits, parental coaching

Wellbeing: Medical, dental, and vision, mental health support, wellness stipend

Growth: Learning stipend, ongoing development

Remote & Office: Internet, commuting, and free lunch/gym in our SF office

Time Off: Flexible PTO, 15 holidays + 2 flex days

Connection: Team outings & referral bonuses

Explore our mission, values, and comprehensive US benefits at joinhandshake.com/careers.

Compensation Range: $76K - $95K