Admin Manager

A. Facility & Office Management

● Oversee day-to-day admin operations across all stores, HO and PHI Clinic

● Ensure all offices, stores and clinic premises are well-maintained, clean and fully operational

● Manage housekeeping, security, pantry and general maintenance across all locations

● Conduct regular visits and facility audits at all locations

● Ensure all premises meet TDF Diamonds & Gold brand standards at all times

B. Vendor & Contract Management

● Identify, negotiate and finalize vendors for AMC, repairs, housekeeping, security, courier, stationery and

pantry supplies

● Ensure all vendor contracts are active, documented and renewed well before expiry

● Track vendor performance regularly and take corrective action when required

● Maintain a central vendor database with contracts, agreed rates and SLAs

● Continuously explore cost-saving alternatives without compromising on quality or service

C. Asset & Inventory Management

● Maintain an updated asset register for all locations covering furniture, electronics and equipment

● Track asset movements, repairs, replacements and disposals across stores, HO and clinic

● Manage procurement and distribution of stationery, pantry, printing and office supplies

● Conduct monthly asset and inventory audits at all locations

D. Statutory Compliance & License Management

● Ensure all licenses and statutory documents are valid and renewed on time across all locations

● Track and manage: Shops & Establishment License, Trade License, Fire NOC, Signage Permissions and

PHI Clinic-specific licenses

● Maintain a license expiry tracker and initiate renewals at least 60 days in advance

● Coordinate with legal and finance teams for timely and accurate compliance

E. Travel & Accommodation Management

● Manage all employee travel bookings including flights, trains and hotel accommodations

● Ensure travel policy compliance and maintain strict cost control on all bookings

● Handle travel reimbursements, documentation and vendor tie-ups for travel arrangements

F. Events & Infrastructure Support

● Support execution of company events, exhibitions and society events in coordination with the marketing

team

● Manage office infrastructure upgrades, renovations and repairs at all locations

● Ensure all new store setups or clinic expansions are administratively ready before launch date

G. Team Management – 3 Team Members

● Directly manage, guide and supervise 3 Admin Team Members across locations

● Assign daily tasks and KFAs, track EOD updates and review performance weekly

● Mentor and develop team members for improved efficiency and accountability

● Conduct regular performance reviews and escalate concerns to HR when required

● Ensure both team members always follow admin SOPS and company standards

H. Cost Control & Budget Management

● Prepare and manage the annual admin budget across all stores, HO and PHI Clinic

● Track and report monthly admin expenses to senior management

● Identify and implement cost-saving opportunities across all admin functions

● Ensure all admin expenses are within approved budgets and properly documented

Pay: ₹400,000.00 - ₹600,000.00 per year

Work Location: In person