Assistant Facilities Manager FTC VA2824

Salary: £45,000 to £50,000

Location: London City

Hours: 8:00am5:00pm (flexibility required to support business needs)

This is a six month fixed term contract working Monday to Friday 40 Hours a week.

Anabas is a dynamic, national Facilities Management provider focused on delivering outstanding workplace experiences for corporate office occupiers.

We are looking for an experienced Facilities Manager to act as the primary on-site representative, leading the strategic and operational delivery of all workplace and FM services. This is a pivotal role responsible for creating a seamless, high-quality employee experiencespanning workplace programmes, relocation projects, asset management, and day-to-day facilities operations.

You will bring a strong blend of project management expertise and stakeholder leadership, confidently balancing client expectations with supplier performance through a proactive, solutions-driven approach.

Pre employment vetting will be required for this role which includes a DBS check.

Key Responsibilities

Workplace Experience & Service Delivery

Lead workplace experience initiatives, including events, hospitality, and engagement programmes

Identify and implement service enhancements to continuously improve the employee experience

Monitor performance through feedback, analytics, and utilisation insights

Projects & Building Relocation

Plan and support the delivery of relocation and workplace projects, ensuring operational readiness

Coordinate internal teams, vendors, and specialist partners

Maintain project documentation including risk registers, schedules, and compliance records

Asset & Operational Management

Oversee asset registers and lifecycle planning, ensuring accuracy and contractual compliance

Manage planned and reactive maintenance in partnership with service providers

Drive efficiencies to improve cost control and operational resilience

Facilities Management Operations (BAU)

Lead day-to-day FM services including cleaning, security, reception, mailroom, and catering

Manage and motivate on-site teams and contractors to deliver consistently high standards

Ensure compliance with SLAs, KPIs, statutory obligations, and Health & Safety requirements

Drive continuous improvement and service excellence across all operations

Maintain accurate workforce planning via systems such as Deputy

Financial & Contract Management

Hold budget accountability across labour, materials, equipment, and subcontractors

Support contract reporting, governance, and continuous improvement planning

Ensure cost control while maintaining high service quality

Stakeholder & People Management

Build strong, professional relationships with clients and service partners

Act as the escalation point for operational issues, resolving challenges effectively

Lead team performance, development, and engagement

Communicate clearly and confidently at all levels

Systems, Reporting & Compliance

Maintain CAFM/CMMS systems and accurate operational records

Produce weekly and monthly performance reports and insights

Ensure all documentation (SOPs, risk assessments, schedules) is current and compliant

Uphold Health & Safety, Equality & Diversity, and all company policies

Qualifications & Experience

Essential

IWFM Level 3 (or higher)

Project Management qualification (PRINCE2, APM, PMP or equivalent)

Demonstrable experience managing workplace relocations

35+ years experience in Facilities Management or operations leadership

Experience working in a vendor-led environment with client-facing responsibility

Proven track record in team leadership and service delivery

Desirable

Experience delivering workplace experience or engagement programmes

Personal Attributes

Proactive, solutions-focused, and resilient

Strong stakeholder and interpersonal skills

Professional, confident, and adaptable

Able to manage competing priorities with sound judgement and diplomacy

Passionate about delivering an exceptional workplace experience

What We Offer

33 days holiday (including Bank Holidays).

Employee Assistance Programme.

Recognition and Reward scheme.

Cycle to Work scheme.

Recommend a Friend incentive.

Company events.

Training and development opportunities.

If youre looking to join a dynamic organisation that truly values its people and its clients, wed love to hear from you.