Office & HR Administrator

Office & HR Administrator -MBCC Foods, Little Island, Cork

MBCC Foods Ireland Ltd (Costa Coffee Ireland) are delighted to announce that we are recruiting for a full-time, permanent, Office & HR Administrator to join our team in Eastgate Retail Park, Little Island, Cork. MBCC foods Ireland Ltd has ownership of Costa Coffee franchise including 150 + stores throughout Ireland and Northern Ireland and 11 KFC restaurants at present.

The Office & HR Administrator will report directly to the HR Co-Ordinator and Head of HR and support the overall business and the HR function. This is an excellent opportunity for an administrative professional or HR graduate looking to kick start their HR career and gain valuable experience in all aspects of the HR function in a fast-paced environment. This role requires the successful candidate to be on site 5 days a week.

We are ideally seeking a candidate who is available immediately.

Location: On site

Hours: 9am-5pm Monday to Friday.

Discounts: 50% Discount for Costa Coffee products and complimentary staff drinks.

Contract: Permanent

Purpose of the role

To provide administrative support across the business and HR department, undertaking all administrative duties associated with the team, business and its activity.

Job Description

Provide administrative support to the HR function, supporting each area of the team.

Responsible for the monitoring of sick certs for short and long-term employees.

Responsible for processing maternity leave requests

Responsible for creating and issuing employee letters as per request.

Responsible for issuing new hire packs

Responsible for creating and issuing of promotional contracts.

Responsible for answering all phone queries and directing to the appropriate department.

Responsible for liaising with all service providers.

Organisation and issuing of company gift cards as per request.

Completion of social welfare forms..

Responsible for issuing equipment to stores on request.

Assisting the HR team with any ad hoc queries or requests.

Responsibilities include attending meetings, taking accurate minutes, and drafting formal correspondence.

This job description is not an exhaustive list of duties and the post holder will be required to undertake any other reasonable duties discussed and directed by the line manager.

What We Are Looking For

Solid previous office administration experience, ideally in a professional services environment

Excellent attention to detail

Can do attitude and natural self-starter

Excellent IT skills, including Microsoft Office and database systems

Strong problem-solving abilities within a fast-paced environment

Confident and organized, with an ability to make decisions quickly.