Office & Facilities Manager

Main Purpose of the Role

The Facilities Manager is responsible for ensuring the smooth operation of the company’s offices and support services.

He/She ensures the quality and efficiency of workplace infrastructure, equipment, and employee services within an international environment.

The position requires strong proficiency in both French and Mandarin Chinese to coordinate daily activities with HQ, suppliers, and partners.

Key Responsibilities

Office and Facilities Management

Supervise the maintenance and upkeep of offices and common areas.

Manage external service providers for: cleaning, security, reception, maintenance, office supplies, catering and employee services.

Ensure proper functioning of office equipment and facilities.

Organize office moves, workspace planning, and office layout optimization.

Operational and Administrative Management

Monitor facilities management budgets and optimize costs.

Manage purchasing activities related to general services.

Negotiate and monitor supplier contracts.

Prepare reports and monitor performance indicators.

Health, Safety & Environment

Ensure compliance with office safety regulations.

Participate in the implementation of HSE procedures.

Ensure compliance with local regulations and workplace standards.

Profile & Requirements

Technical Skills

Facilities and vendor management.

Budget monitoring and contract management.

Workspace organization and office management.

Good command of office software tools.

Languages

Fluent French and English.

Personal Qualities

Strong organizational skills.

Excellent interpersonal and communication skills.

Ability to work in a multicultural environment.

Autonomous and proactive mindset.

Service-oriented attitude.

Main Objectives

Ensure a high-quality and efficient working environment.

Optimize costs and quality of facility services.

Contribute to the smooth daily operation of the offices.

Start date: As soon as possible

Report to: Operation Director