Administrative Assistant

At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are - with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody’s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we’re advancing AI to move from insight to action - enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.

Skills and Competencies

Advanced working knowledge of Microsoft Office

Very strong organization skills, in particular, time management ability to manage conflicting priorities

Excellent communication skills both written and verbal. Fluency in English is essential and good knowledge of German is preferable

Ability to independently compose general correspondence, memos and other documents for distribution to both internal and external clients of all levels.

Strong orientation toward teamwork

Good judgment and decision-making skills

Ability to work independently requiring minimal supervision

Basic understanding of artificial intelligence concepts, with curiosity and enthusiasm for learning how AI tools can be used to improve processes and drive efficiency in our daily admin workflows and procedures. Interest in exploring AI systems and a willingness to develop awareness of responsible AI practices, including risk management and ethical use.

Education

Relevant experience in a similar role within a corporate environment

Responsibilities

We are seeking a detail-oriented admin assistant to support office operations, manage schedules, and assist with administrative tasks to complete our team:

Provide high level support for a member of senior management to include all aspects of administration with strong focus on calendar management, travel coordination and absorption of administrative tasks; uses initiative to relieve manager of detail work. Create management level PowerPoint presentations and preparation of related data/documentation for review.

Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies have been followed and that proper and organized documentation is provided to support the report.

Act as liaison to senior manager, interceding when necessary to ensure that his/her time is spent on companywide concerns, broad department matters and strategic initiatives.

Act as liaison for department to support groups within Moody’s (i.e., Human Resources, Building Services, Technology, Investor Services, etc.) to ensure group’s needs are understood and met.

Coordinate and plan department-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget.

Acquire and maintain a good understanding of Moody’s business in order to provide optimal customer service.

About the team

The admin team at Moody's plays a crucial role in ensuring the smooth operation of the office and supporting various departments. The admin assistant will work closely with other team members to ensure that all administrative tasks are completed efficiently and effectively. This role is essential in maintaining the overall productivity and organization of the office, and it supports the larger team by ensuring that all administrative needs are met promptly and accurately By joining our team, you will be part of exciting work in the admin team and support function in our Frankfurt office.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.