Office Manager

Work Your Magic with us! Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That`s why we are always looking for curious minds that see themselves imagining the unimaginable with us.

The Role

A new vacancy for an Office Manager is now available in our Dublin office in Citywest. In this role you will work 3 days a week.

Duties

Work with the Managing Director providing confidential support, seamless coordination and informed decision making.

Liase with The Company’s Ireland Team and assist UK colleagues as required.

The Company’s Internship Programme - Liaise with Universities to hire Intern – screen CV’s and select candidates for interview, interview and hire Intern – liaise with HR to begin employment process, mentor successful intern.

HR – Starters / leavers process (Equipment return)

Work with Global colleagues (Real Estate, Inventory, Community Involvement Volunteering)

Ensure all office policies, procedures, and compliance requirements are followed.

Intranet - updates for Ireland

Car Fleet – Raise PO’s, Liaise with lease company / Company Finance / Procurement

Complete all HR4U (Company Training System )Trainings promptly

Site Security Assistant (Assist MD)

Management of supplier invoices (procedures, queries / coding). Raise PO’s, approve workflows in SAP, liaise with suppliers and finance to resolve issues and payment delays. New vendor applications and approve/code workflows in SAP.

Team event organiser

Monitor Company ’s Enquiries Inbox and Company phone line daily.

Organise confidential shredding / destruction

Monitor and maintain office supplies inventory.

Collect post, direct all Revenue / CRO / Solicitors / Insurance documentation as appropriate.

Support Compliance, Speak Up Line testing and ad hoc mailings.

IT – Liaise with Uniphar (Wholesaler) IT / Global IT / regarding issues with network / servers / printer

Who You Are

5+ years experience. preferably in a pharma company with previous experience with in-house systems desirable

Educated in Business Administration/Management

Excellent verbal communication

Ability to prioritise workload.

Flexible and adaptable to changing circumstances

Excellent organisational, time management and presentation skills

Excellent, Microsoft Outlook, Excel, Powerpoint.

Meticulous attention to detail.

Able to stay calm under pressure

Confidentiality and integrity.

Flexible approach to work and workload.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity. We believe that it drives excellence, innovation, and human progress. We care about our customers, patients, and our rich mix of people. This diversity strengthens our ability to lead in science and technology. We are committed to creating access and opportunities for all and empower you to fulfil your ambitions. Our diverse businesses offer various career moves to seek new horizons. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to bring their curiosity to life!