Lease Administrator

What if you could redefine what's possible? With us, you can.

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP

The Opportunity – Build the Future with Us

Play a key role in supporting WSP’s national real estate portfolio as a Lease Administrator . In this role, you will ensure accuracy, compliance, and efficiency across lease agreements and financial processes, helping sustain the environments where our teams deliver impactful projects across Canada.

Your Impact

Review lease agreements and abstract key information including but not limited to lease provisions, clauses, options, critical dates, property information, and business, legal, and financial obligations

Enter and maintain lease agreement information within a lease management database, ensuring data integrity

Maintain and update lease activities including new leases, renewals/extensions, and terminations in a global lease database

Maintain records of all lease agreements, including executed agreements and correspondence with landlords

Set up and maintain suppliers/vendors and coordinate required forms in compliance with WSP policies for payments

Prepare and draft landlord notices in accordance with lease requirements for critical lease options

Review and monitor critical lease dates and ensure all obligations are met

Review lease documentation including leases, amendments, estoppels, and SNDAs for accuracy

Generate invoices for Tenant Improvement Allowances and submit reimbursement packages to landlords

Manage security deposit refunds, dispositions, and collection of aged receivables

Perform desktop review of year-end reconciliations and recommend items for audit related to operating expenses, real estate taxes, CAM, and additional rent

Support regional directors with lease-related reporting including costs, dates, and lease abstracts

Update landlord and management company contact records

Coordinate maintenance needs with landlords on behalf of the client

Coordinate move-in and move-out activities in accordance with lease requirements

Coordinate Certificates of Insurance and ensure they are kept current

Produce and distribute reports as required

Review monthly rent invoices and collaborate with landlords and Accounts Payable to resolve discrepancies

Generate monthly reports to process rent and ad hoc payments

Prepare monthly rent roll reports, adjusting rent information and processing retroactive payments as required

Manage subtenant income payments and track delinquencies

Provide year-end reconciliations to subtenants to support true-up payments

The Skills That Set You Apart

Minimum 3 years of experience in commercial lease abstraction or property administration

Strong knowledge of commercial real estate lease agreements

Ability to interpret and abstract lease documentation accurately

High attention to detail and accuracy when processing large volumes of data

Strong computer proficiency and ability to quickly learn new management information systems

Proficiency in French is required to support national initiatives and communication with French-speaking stakeholders

Strong organizational, communication, and time management capabilities

Effective problem-solving skills and attention to detail

Why Choose WSP?

Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.

A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.

Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.

Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $77,400 - $102,500

MB & ON: $70,600 - $97,200

NB, NL, NS, PE & QC: $69,900 - $92,900

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Ready to Shape the Future?

Join WSP as a Lease Administrator and play a vital role in managing the foundations of our workspace across Canada. If you are detail-driven and motivated by working at the intersection of real estate, finance, and operations, this is your opportunity to make a meaningful impact. Apply today and help power the environments where innovation happens.

#LI-Hybrid

At WSP , we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP , you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .