Recruiter Virtual Assistant (Remote)

Company Description

At The Ward Law Group, we believe our people are our greatest asset. We invest in our team, celebrate wins together, and create opportunities for growth. You'll work alongside passionate professionals who care deeply about helping clients during some of the most difficult times in their lives.

If you're looking for a long-term leadership opportunity where you can make an impact, develop your career, and help build a high-performing team, we'd love to hear from you. Apply today!

Job Description

Compensation: $1,200 US Dollars per month

Work Schedule: Wednesday–Sunday, 5:00 PM – 2:00 AM, Eastern Time (ET)

This is a Virtual Assistant position as an independent contractor. Paid time off and healthcare benefits are not provided.

Role Overview

The Talent Acquisition Coordinator will support high-volume recruiting operations, with a primary focus on improving candidate processing speed, particularly for late-week and after-hours applicants. This role is designed to maintain recruiting momentum, enhance candidate experience, and ensure timely movement through the hiring pipeline.

This position follows a Wednesday–Sunday, 5:00 PM – 2:00 AM (ET) to capture applicant activity outside of traditional business hours and support recruiter readiness for the following day.

Key Responsibilities

Preferred Qualifications

Previous experience supporting U.S.-based recruiting.

Experience in high-volume recruiting, recruiting coordination, or talent acquisition operations.

Experience in using an Applicant Tracking System (ATS), preferably SmartRecruiters.

Experience communicating with candidates via email, phone, and SMS throughout the hiring process.

Experience coordinating and scheduling interviews across multiple hiring teams.

Ability to effectively screen resumes and assess candidates against minimum qualifications.

Experience working in a fast-paced, metric-driven recruiting environment.

Ability to manage multiple priorities while maintaining accuracy and attention to detail.

Previous experience working remotely with minimal supervision.

Bilingual proficiency in English and Spanish is strongly preferred.

Key Responsibilities

Process high volumes of applicants, with emphasis on late-week and after-hours submissions.

Conduct resume screening and initial qualification checks based on minimum role criteria.

Advance qualified candidates and disposition unqualified applicants promptly in accordance with hiring guidelines.

Maintain an efficient recruiting pipeline by moving candidates through each stage of the hiring process in a timely manner.

Prepare candidate summaries and support documentation for recruiter review for the following working day.

Ensure accurate and organized tracking of candidate progress within the Applicant Tracking System (SmartRecruiters).

Communicate professionally with candidates via email, phone, and SMS throughout the hiring process, ensuring timely updates and positive candidate experience.

Coordinate and schedule interviews across recruiting teams, with a goal of scheduling within one business day whenever possible.

Assist with general recruiting efforts across multiple roles as needed.

Provide operational support to the Recruiting Manager to improve daily workflow efficiency.

Work Environment

Fully remote role.

High-production, metric driven recruiting environment.

Collaborative team structure supporting multiple hiring functions.

Qualifications

Fluent in both English and Spanish, with the ability to communicate professionally with candidates, hiring managers, and internal stakeholders in both languages.

Experience in high-volume recruiting, recruiting coordination, or recruiting operations support.

Strong ability to screen candidates against minimum qualifications quickly and accurately.

Highly organized with strong attention to detail.

Ability to work in a fast-paced, deadline-driven environment.

Strong communication, scheduling, and coordination skills.

Ability to work independently in a remote environment.

Comfortable working Wednesday–Sunday, 5:00 PM – 2:00 AM schedule, Eastern Time (ET).

Additional Information

Equipment Requirements:

Computer:

Windows:

Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores

16 GB RAM

256 GB SSD

Mac:

macOS 11 (Big Sur+), Apple M1 or Intel i5

8 GB RAM

256 GB SSD

Internet:

Connection: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable

Internet Speed:

30 Mbps download

15 Mbps upload

Latency (Ping): Under 100ms

USB noise-cancelling headset

Webcam for daily meetings

The Ward Law Group is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at The Ward Law Group via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from The Ward Law Group HR/Recruitment will be deemed the sole property of The Ward Law Group. No fee will be paid in the event the candidate is hired by The Ward Law Group as a result of the referral or through other means.

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