Financial Analyst 1

Expected Salary Range: the expected salary range for this position is $96,834 – $101,647 per annum for Stanford work locations and $58, 101 - $91,482 per annum for remote work locations.

Learning Technologies & Spaces (LTS) is seeking a Financial Analyst to support end-to-end financial operations and internal controls. Reporting to the Director of Finance and Administration (DFA), the Financial Analyst initiates or verifies a variety of financial transaction types, prepares journal transfers, and proactively resolves discrepancies. The FA liaises with a variety of campus partners including Contracts, Procurement, and Financial Services to ensure compliance with policies and smooth transaction flow. The FA also produces monthly and quarterly reporting for Budget Managers, maintains accurate budget-to-actual tracking, and serves as an expert resource on financial processes and best practices. Expect weekly 1:1s with the DFA and Office Manager/EA for alignment, and ongoing training to maintain expertise in financial systems and policy. Success requires exceptional organization, discretion, clear communication, resourcefulness, and initiative. Deep familiarity with Excel, Oracle Financials, Microsoft Office Suite is required.

The Financial Analyst is responsible for processing and maintaining the unit’s financial transactions and providing responsive support to department stakeholders. Using Google Form submissions, the FA verifies PCard and Travel card activity, processes reimbursements, and creates requisitions and contracts. The FA prepares and submits iJournals to correct account coding, move expenditures, and transfer funds, submits invoices for payment processing, and proactively resolves invoices placed on hold. A key expectation is researching discrepancies and supplying accurate information to support resolution.

The FA is the first-line resource for inquiries and requests from LTS colleagues, and monitors messages, responds promptly, or researches needed information using available resources, then composes clear guidance. This includes investigating financial transactions, recommending best practices, and providing instructions and resources to help staff complete tasks correctly and efficiently.

The FA participates in the creation of the annual budget and year-end forecasting, distributes monthly expenditure statements to Budget Managers, reconciles monthly actuals to budget for monthly and quarterly tracking, and runs and analyzes financial reports that may require pulling data from multiple systems. In collaboration with Budget Managers, the FA ensures expenditures post to the correct accounts, and initiates adjustments and corrections when discrepancies are identified.

In addition, the position supports routine coordination and communication by attending a variety of meetings to address new and ongoing items, gather input, collaborate with partners, and stay current on process or policy updates that affect the team’s financial operations.

The FA may participate in cross-training on core functions to act as the department STAR (IT Contact) by coordinating orders for new cell phones and service upgrades, serve as backup Department Property Administrator as needed, including coordinating tagging and recordkeeping for capital equipment and furniture, support onboarding and access needs by setting up SUNet ID sponsorship for new hires, and grant procurement-related access through Authority Manager, including access to Amazon Business for office supply ordering.

Core Duties :

Perform structured analysis; conduct data mining; identify, clarify, and investigate discrepancies and exceptions; proactively develop solutions and processes.

Maintain, reconcile, review, combine, and validate financial data sets and accounts, utilizing financial reports, financial databases, and key financial information.

Contribute to development of budget, forecasting, and analyses to be used for key activities or decision making.

Run and analyze financial reports, often from multiple systems; assist in preparation of management information reports.

Resolve issues within immediate work unit; Perform preliminary analysis, recognize exceptions and recommend solutions that may require policy changes or the development of new processes.

Ensure works complies with complex internal policies and external regulations which may require interpretation.

Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others.

Serve as a first line resource to client groups on matters in work unit.

Understand and participate in cross training on core functions in work area or unit; serve as a back-up to other functions.

May supervise the day-to-day activities and provide on the job coaching and training to other staff, as needed.

Minimum Education and Experience

Bachelor’s degree and two years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities :

Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.

User knowledge and demonstrated experience of financial systems; internet and computer literacy.

Understanding and ability to apply basic accounting skills and concepts.

Demonstrated communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal audiences and client groups.

Basic project management skills and ability to contribute as part of a project team.