Accounts Payable Coordinator

Position Summary:

The Accounts Payable Coordinator supports the timely and accurate processing of supplier invoices, payments, and expense transactions for an insurance organisation operating from an offshore facility. This role plays a key part in maintaining strong financial controls, ensuring compliance with insurance specific procurement and claims related payment processes, and providing exceptional service to internal stakeholders and external vendors. The position supports the Accounts Payable Manager in delivering high quality AP operations while contributing to a strong control environment.

Location:

Mumbai - India

What will your job entail?

Key Responsibilities:

Invoice Processing & Validation

Process supplier invoices, claims-related vendor invoices, broker fees, TPA invoices, and other insurance service provider charges.

Validate invoice accuracy including policy references, claim numbers, purchase orders, contract terms, and tax details (GST, TDS, etc.).

Match invoices to policies, vendor agreements, or claims instructions as required.

Ensure all invoices meet internal approval and documentation requirements before posting.

Vendor & Stakeholder Management

Respond to vendor inquiries and resolve discrepancies relating to invoices, payments, and remittances.

Work closely with underwriting, claims handlers, operations, and procurement teams to obtain approvals and clarify charges.

Reconcile vendor statements, identifying missing invoices or outstanding balances.

Payment Processing & Controls

Support weekly, monthly, and ad-hoc payment batches, including claims settlement runs and service-provider payments.

Verify banking details, ensure correct coding, and maintain compliance with internal control requirements.

Ensure timely payment execution to maintain strong vendor and partner relationships.

Reconciliations & Month-End Support

Assist with AP-related balance sheet reconciliations, including accounts payable, accrued liabilities, and vendor advances.

Support month-end close by ensuring all invoices, accruals, and adjustments are processed according to deadlines.

Prepare AP activity reports, aging analyses, and KPI inputs for management review.

Compliance & Audit Support

Ensure adherence to company financial policies, insurance industry controls, and regulatory requirements.

Maintain accurate documentation for audit readiness, including invoice packs, reconciliations, and approval trails.

Assist with internal and external audit requests related to AP and claims payment processes.

Process Improvement

Identify recurring issues and recommend improvements to enhance efficiency and accuracy.

Support AP automation initiatives, workflow enhancements, and standardisation of offshore AP processes.

Participate in training sessions, SOP updates, and continuous improvement initiatives to strengthen the AP function.

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