People Experience Coordinator

Australia's largest public museum organisation is seeking a People Experience Coordinator at Museums Victoria.

ABOUT MUSEUMS VICTORIA:

Ever dreamed of working in a place where dinosaurs roam, stars explode, and the world's most intriguing stories come to life? Welcome to Museums Victoria (MV)-where every day is a new opportunity to create unforgettable experiences. As one of the southern hemisphere's largest and most iconic museum organisations, we're not just about exhibits; we're about engaging, immersive moments that spark curiosity, creativity, and connection.

Home to the awe-inspiring Melbourne Museum, the culturally rich Immigration Museum, the mind-expanding Scienceworks, and the World Heritage-listed Royal Exhibition Building, MV is a place where events transform spaces and stories into something truly unmissable. Join a passionate team that brings ideas to life and makes discovery part of everyday experience.

ABOUT THE POSITION:

As our People Experience Coordinator, you'll provide the administrative and coordination support that underpins a positive employee experience. Working across recruitment, onboarding and the broader employee lifecycle, you'll help the People & Culture team deliver responsive, accurate and customer-focused services.

Working closely with the People Experience Manager, you'll deliver responsive, customer-focused support that helps great people join, grow and thrive at one of the southern hemisphere's most iconic cultural organisations. If you love turning process into positive experience and thrive on variety, this role is for you.

Some of the key duties include:

Coordinate end-to-end recruitment administration - advertising vacancies, scheduling interviews and preparing recruitment documentation

Support hiring managers and selection panels, keeping recruitment activities and timelines on track

Maintain candidate records within our Applicant Tracking System with accuracy and confidentiality

Coordinate pre-employment checks, employment offers and onboarding - helping new starters feel welcome from day one

Provide administrative support across the employee lifecycle, including appointment, variation and separation processes, and prepare contracts, correspondence and records

Maintain employee information across our HR systems with a sharp eye for detail and data integrity

Respond to routine People Services enquiries and build effective relationships with managers, employees and stakeholders

Support the delivery of People & Culture initiatives, projects and continuous improvement activities

The successful applicant will have:

Demonstrated experience providing administrative support within a Human Resources or People & Culture environment

Experience coordinating recruitment, onboarding or employee lifecycle administration

Well-developed organisational skills with the ability to manage competing priorities and meet deadlines

Strong interpersonal and customer service skills, with a talent for building effective working relationships

Sharp attention to detail and a commitment to accurate records and confidentiality

Confidence using HR information systems and Microsoft Office applications

The ability to work collaboratively within a team while managing routine work independently

An understanding of employment legislation, industrial instruments or Human Resources practices (desirable)

OTHER INFORMATION

This is an ongoing, full-time position. The salary on offer is VPS 3.2.1 base of grade - $91,971 per annum, pro rata + 12% Superannuation.

OUR COMMITMENT

Museums Victoria is strongly committed to the safety and wellbeing of all children and young people. We create and maintain a child safe environment and have zero tolerance for child abuse. The successful applicant will be required to undergo a National Police Records Check and a Working with Children Check, and be assessed as suitable.

We are committed to an accessible and inclusive recruitment process. If you require adjustments or support to participate, please contact Abbey Smith at absmith@museum.vic.gov.au.

HOW TO APPLY?

To view the position description, visit Careers - Museums Victoria. From our Current Vacancies page, select "All Jobs" and click on the link for this job's listing.

To apply, please click "Apply for this Job" at the bottom of the job listing page.

For more information about this position, please contact Abbey Smith at absmith@museum.vic.gov.au.

Please submit the following two documents with your application:

Your Resume

A cover letter addressing the following Key Selection Criteria:

Demonstrated experience providing administrative support within a Human Resources or People & Culture environment.

Experience coordinating recruitment, onboarding or employee lifecycle administration.

Well-developed organisational skills with the ability to manage competing priorities and meet deadlines.

APPLICATIONS CLOSE: 2 August 2026 (11:59pm)