HR Office Manager (f/m/d)

Req ID:522319

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

To strengthen our HR organization, we are looking for a highly organized HR Office Manager (f/m/d) to support the Vice President Human Resources Central & Northern Europe (CNE).

This is a full-time position based in Berlin, Ernst-Reuter-Platz 6, to be filled at the earliest possible date.

Your Responsibilities

Executive Support & Office Management

Act as a trusted partner to the Vice President HR by proactively managing a complex calendar, business priorities and people demands

Coordinate the day-to-day operations of the executive office and ensure efficient administrative processes

Organize internal/external meetings, workshops, governance forums and committees, including agenda preparation, meeting logistics, minutes and follow-up of agreed actions

Executive Communication & Decision Support

Translate complex information into concise and audience-oriented communication for internal and external stakeholders

Prepare high-quality presentations, briefing documents and executive decision papers

Support the preparation of strategic discussions and leadership meetings

Governance & Administration

Manage administrative and governance processes for the Center of Expertise (CoE) Industrial Relations, including legal correspondence, document management and committee administration

Support the coordination of Joint Works Council matters, collective bargaining-related processes and social dialogue activities, ensuring effective planning, preparation and follow-up

Monitor decisions, milestones and action items to ensure timely execution, transparency and accountability across the organization

Your profile

Completed vocational training and relevant work experience or University degree or comparable qualification

Experience in an assistant, referent or project-oriented role, ideally within an HR or legal environment

Strong organizational skills with the ability to manage priorities effectively

Excellent skills in preparing presentations and management documentation

Proficient in MS 365 (Outlook, Teams, PowerPoint, Excel), Share Point

Structured, proactive and independent working style

High level of discretion and professionalism

Very good German and English language skills, both written and spoken

We offer

Close collaboration with senior HR leadership in an international environment

Insight into strategic HR topics at regional (CNE) level

A diverse and responsible role with high visibility

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

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