On-Site HR Administration Team Leader

Req ID:524042

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

On-Site HR Administration Team Leader.

Responsible for overseeing end-to-end employee administration processes across a complex, multinational and multi-site organization, ensuring alignment with global HRO standards and local regulatory requirements.

Participate to continuous improvement and guarantee the respect of all Internal Audit requirements

This role operates within the Global HRO Operations function and focuses on governance, compliance, process optimization, and team leadership.

Main Tasks

Operations & Process Governance:

Ensure adherence to global HR Operations standards and procedures

Employee Programs Administration:

Oversee welfare programs, benefits, and insurance plans

Ensure compliance with corporate policies and local regulations

Manage mandatory communications

Oversee Law 68/99 processes (protected categories)

Other mandatory communication CIVA/DNL/ISTAT questionnaires..)

Management of membership fees for sector-specific employers’ organisations

Hired staff management

Ensure the accurate management of information regarding contract duration, number, and number of renewals, in order to guarantee compliance with legal requirements and the flow of communication across various management systems

Compliance & Regulatory Management:

Ensure compliance with local labor laws and statutory requirements

Ensure continuous monitoring of HR regulatory updates and proactively disseminate relevant changes to the team and broader HR community, guaranteeing consistent alignment and understanding

KPIs & Performance Monitoring:

Monitor operational KPIs and service performance

Develop reports and dashboards

Drive continuous improvement actions

Quality and Continuous improvement

Ensure regular audits to check compliance with process in place and Internal Control requirements

Identify potential process improvements, propose solutions, validate with management and implement

Harmonize and standardize process in place

Ensure production of monthly KPIs related to payroll and Administration

Management

Ensure performance management of the team, that all steps of PMC are properly managed for his direct reports

Ensure training plan proposal to direct management and competencies management

Manage workload distribution

Requirements

Bachelor or Master degree specialized in HR and Payroll

Experienced in team management (More than 5 HC)

Strong Administration

Very good Excel level

Confidentiality

Rigorous

Service oriented

Result oriented

Team Work

Location: Sesto San Giovanni/Bologna/Vado/Savigliano

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Type:Experienced

Job Segment: Payroll, Performance Management, Internal Audit, Manager, BPO, Finance, Human Resources, Management, Operations