Team Assistant (f/m/x) - limited for 18 months @ Carl ZEISS Extended Reality (XRX)

At ZEISS Extended Reality (XRX), a newly established global Strategic Business Unit in the scale-up phase, we are dedicated to innovation and excellence. Our goal is to deliver cutting-edge XR vision correction and optical systems to consumers around the world, ensuring we are the preferred partner in the XR market. We empower our customers and individuals with solutions that enhance productivity and change the way we work and live.

Your role

Assist with organizational and administrative tasks to support the SBU Head and Leadership team

Calendar and travel management, as well as tracking of tasks and deadlines

Organization of meetings, workshops and events with internal and external participants

Preparation and follow-up of meetings

Office Management, general secretariat work

Documentation and knowledge management, to ensure that all the documents are systematically catalogued and easily accessible

Support with operational topics

Responsible for purchasing and invoicing processes (in SAP)

Support onboarding of new colleagues

Responsible for IT requests and work safety

Act as first point of contact for the SBU head and leadership team manager/team (email, phone, visitors)

Prioritize and filter information, escalate urgent topics

Draft, format, and proofread emails, letters, and presentations, where applicable

Your profile

Undergraduate degree / diploma in business administration, communication sciences or a comparable course of study or training (e.g., commercial assistant, business administrator for office management, organizational assistant, or comparable field of expertise)

Minimum 3 years of relevant professional experience in management assistance in an international environment

Excellent time management in a high-pressure fast paced environment

Absolute confidentiality and reliability as well as a structured and result-oriented way of working

Good communication skills, empathy, and the ability to work in team

Strong organization skills and proficiency in MS Office applications/tools - especially PowerPoint, Excel and MS Teams

Business fluent in English and German

Rooted in the ZEISS culture, we prioritize collaboration, integrity, ambition, and an entrepreneurial growth mindset, all supported by a commitment to continuous learning. We foster an inclusive environment where diverse perspectives and performance are valued and important to our success. Our teams are encouraged to grow both personally and professionally. At XRX, we offer competitive compensation packages and benefits, and ample opportunities for professional development. Join us and be part of a team that champions innovation, collaboration, and excellence.

Your ZEISS Recruiting Team:

Hannah Beutler