Engineering and Fleet Manager

General Information

Salary

£42,914 - £46,182

Working Pattern

Full Time

Vacancy Approach

External

Location

Burton-upon-Trent

Region

West Midlands

Closing Date

28-Jul-2026

Post Type

Permanent

Civil Service Grade

SEO

Number of jobs available

1

Reserve List

12 Months

Job ID

19979

Descriptions & requirements

Job description

Job Title Engineering and Fleet Manager

Job Grade SEO

Job Location Burton on Trent, Staffordshire, DE14 3EG

Contract Type Permanent

Business Area Ministry of Justice Commercial

Working pattern Full-time

Number of Posts 1

Please note this role requires full time attendance on site is tfore not suitable for hybrid or remote working

The address is: National Distribution Centre, Branston, Burton on Trent. DE14 3E

The National Distribution Centre (NDC)

The Ministry of Justice Supply and Logistics area is made up of three core business areas and sits within Commercial.

Fleet Engineering Services (FES)

The provision of first line servicing for the National Distribution Centre (NDC) fleet of heavy and light commercial vehicles, the workshop also provides support to the wider MoJ fleet.

The team designs, develops and carries out vehicle conversions for HMPPS tactical units based on their requirements. They are also responsible for managing all vehicles as they enter and leave the fleet.

Before a vehicle is disposed of, the team carries out inspections and removes any sensitive equipment. They also inspect vehicles returned to Branston to decide if they can be reused instead of issuing a new one. If a vehicle can be reused, the team assesses its condition, identifies and costs any parts needed, and once agreed with the unit carries out repairs to ensure the vehicle is safe, roadworthy and meets legal standards.

National Distribution Centre (NDC)

Manages the collection, storage and delivery of goods. These include manufactured items, raw materials, prisoner property, mattresses, footwear, and a small amount of document storage. The site also supports other MoJ activities when needed. The warehouse is a modern 135,000 sq. ft. facility with high storage capacity. It can hold up to 16,500 pallets in both wide and narrow aisles, along with around 6,000 sq. ft. of office space.

The NDC operates its own fleet of 22 vehicles, providing around 500 scheduled deliveries each month. Deliveries are made across the prison estate nationwide, operating five days a week on a single shift, with overnight stays when required.

Transport Unit

Provides transport management services for the Ministry of Justice. It also manages a specialist vehicle workshop in Branston, supported by engineering and administrative staff. The unit’s main responsibilities include developing transport policies, providing technical advice, and managing both Crown Indemnity Insurance and commercial insurance requirements.

Role Summary

The Engineering and Fleet Manager provides expert technical and operational leadership across all elements of fleet engineering, fleet management, and vehicle compliance within the Ministry of Justice. This will include insurances, fuel cards, accidents, hire vehicles and EV transition. The postholder ensures that fleet operations are safe, efficient, cost effective and fully aligned with relevant legislation, MoJ policy, and Fleet Management Team standards.

The role is responsible for delivering technical guidance, managing the Fleet Engineering Services Department and the Fleet Management Team, supporting sustainable fleet development, and working collaboratively with stakeholders across the MoJ, contractors, and local transport team.

Working hours:

Monday to Thursday: 08:00 – 16:00

Friday: 08:00 – 15:30

Key Responsibilities

The job holder will be required to undertake the following duties and responsibilities:

Fleet Management & Technical Expertise

Deliver best-practice technical advice to all fleet users.

Provide effective fleet management advice to the Ministry of Justice within agreed resources and budget constraints.

Develop and maintain an up to date knowledge of vehicle legislation, engineering developments, environmental requirements, and emerging technologies relevant to MoJ fleets.

Provide oversight and guidance for vehicle design specifications, acquisition processes, and delivery of fleet assets.

Ensure efficient and environmentally responsible use of fleet vehicles, MHE and plant equipment.

Champion and improve the effective use of existing fleet management data systems to deliver better performance and governance

Health, Safety & Compliance

Ensure ad

nce to the Health and Safety at Work Act and all relevant MoJ safety policies.

Support the Health, Safety & Training (HS&T) Manager to ensure safe systems of work (SSOW) and robust risk assessments (RA) are in place and followed.

Promote safe engineering practices across fleet and maintenance operations.

Ensure compliance with MOJ Transport Policy & Procedure guidance across all vehicle activities and users.

Report any vehicle related incidents, risks, or non-compliance issues promptly through appropriate channels.

Stakeholder Engagement & Relationship Management

Build and maintain strong, effective working relationships with all key stakeholders including Commercial, Fleet Management Team managers, contractors, and service users.

Engage positively as an ambassador for Commercial and the Fleet Management Team at NDC Branston.

Liaise with local transport coordinators and operational teams to provide expert advice and resolve technical issues.

Work with colleagues to identify opportunities for consolidation or optimisation of fleet activities.

Sustainability & Future Fleet Development

Support MoJ strategic objectives on sustainability, including assessment and implementation of alternative fuel vehicles.

Lead and plan the delivery of future fleet projects and implement environmentally efficient fleet solutions.

Lead on the acquisition and transition planning for new and future vehicle technologies.

People Leadership & Management

Provide effective leadership and management of the Fleet Management Team and Fleet Engineering Services Facility.

Manage attendance, performance records, and HR requirements within the team.

Develop team capability through coaching, training, and technical guidance.

Promote a positive and professional working culture aligned with MoJ values.

This role will require line management responsibilities

Management Information & Reporting

Produce, analyse, and maintain fleet management information to support operational and strategic decision-making.

Review fleet activities across Fleet Management Team and Commercial to identify improvements and efficiencies.

Monitor engineering and fleet performance, providing regular updates to senior management.

Ensure records, technical data, and engineering compliance documentation are accurate and maintained.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary.

Essential Criteria

Engineering qualifications (e.g., IMI, IRTE, NVQ Level 3 or above in vehicle engineering) or equivalent military experience (e.g., REME).

Proven experience in fleet engineering, vehicle management, or a similar technical transport environment.

Strong understanding of fleet legislation, safety standards, and engineering best practice.

Ability to provide technical guidance to both specialists and non technical users.

Strong communication and stakeholder management skills.

Experience managing or overseeing a vehicle/engineering workshop.

Ability to analyse data, interpret technical reports, and develop solutions.

Desirable Criteria

Experience within government or a regulated operational environment.

Experience with alternative-fuel or low emission vehicle technologies.

Experience using fleet data systems, Excel and Teams

Knowledge of environmental and sustainability considerations relating to fleet operations.

Application Stage

An initial sift will be performed against the following elements and will be assessed against the Civil Service success profiles framework:

Experience

CV

Statement of Suitability (up to 750 words): this should be based around your experience the key responsibilities and essential criteria. Please provide examples demonstrating your experience in fleet management, technical expertise, and management information reporting

Behaviours

We will assess your application on the following behaviours (250 words). Please use the STAR method in your examples.

Managing a Quality Service – Lead Behaviour

Leadership

Making effective decisions

Please note in the event of a large number of applications being received we may run the initial sift against CV, Statement of Suitability and lead behaviour of “Managing a Quality Service”.

If shortlisted, you will be invited to an interview and will be assessed on the selected success profile elements at the interview stage.

Interview stage

Behaviours

Delivering at Pace

Changing & Improving

Experience

At interview t will be 1 question around your experience of managing a service and leading a team.

Technical

At interview t will be 1 question around your experience of engineering

Strengths maybe assessed at the interview, and these are not shared in advance.

To learn more about the Civil Service success profiles framework and how they are assessed .

Use the STAR method to structure your examples:

Situation: Briefly describe the context.

Task: Explain what you needed to achieve.

Action: Focus on what you did, how you did it, and why (use “I”).

Result: Share the outcome, including impact, results, and any lessons learned.

Keep Situation and Task concise and focus on Actions and Results.

Additional Information

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements w business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised role: all successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).

For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, w they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

T is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. T are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.

Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.

For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.

Paid paternity, adoption and maternity leave.

Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

To Transformative Business Services (0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk);

To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);

To the Civil Service Commission (details available )

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wver it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.

For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Civil Service Nationality Rules

This job is broadly open to the following groups:

UK nationals

nationals of the Republic of Ireland

nationals of Commonwealth countries who have the right to work in the UK

nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families

nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

Reserve list

A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.

Contact Information

MoJ:

If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference - 19979

HMPPS

If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk

Please quote the job reference

Job Description Attachment

T002 - SEO Engineering and Fleet Manager.docx (Job Description Attachment)

Select new file

Application form stage assessments

Behaviours

A sift based on the lead behaviour, Managing a Quality Service, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, w all behaviours will then be considered.

Behaviours Application Form Question Word Limit

250

Managing a Quality Service

Leadership

Making Effective Decisions

Experience

We will assess your experience for this role via the following methods

CV or Work History, Experience Questions, Statement of Suitability

Experience Questions Application Form Question Word Limit

500

Statement of Suitability

Guidance for the Statement of Suitability

this should be based around your experience the key responsibilities and essential criteria. Please provide examples demonstrating your experience in fleet management, technical expertise, and management information reporting

Evidence of Experience

CV or Work History, Experience Questions, Statement of Suitability

Interview stage assessments

Interview Dates

To be confirmed - Expected Mid August

Behaviours

Delivering at Pace

Changing and Improving

Experience

Your Experience for this role will be assessed at interview. To learn more about Experience and how they are assessed .

We will assess your experience for this role via the following methods

Experience Questions

Strengths

Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed .

Technical

At interview t will be 1 question around your experience of engineering

Level of security checks required

Baseline Personnal Security Standard (BPSS)

Use of Artificial Intelligence (Al)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. W plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.