Project Officer, Office of the Chief Finance Officer

About the role:

The Project Officer supports the effective operation of the Office of the Chief Finance Officer by coordinating executive workflow and ensuring effective diary management, business processes and providing administrative support for the broader finance team. The role acts as a central coordination point for the Office, ensuring information, actions and priorities are organised, timely and aligned with departmental processes.

Working closely with the Chief Finance officer and other Directors, the position oversees the flow of business across the Finance Branch, triaging requests, sequencing priorities and ensuring matters for executive consideration are appropriately prepared and tracked. The role supports decision-making by coordinating briefings, papers and actions, monitoring deadlines and following up on outstanding items.

The Project Officer coordinates the day-to-day functioning of the Office, including finance, HR, procurement, recruitment, onboarding and records management processes. The role provides practical guidance to staff on departmental procedures and helps ensure activities are completed in line with governance and information management requirements.

As a key interface between the Executive Director and Directors, divisional staff and corporate areas, the role facilitates communication, resolves routine operational matters and supports delivery of divisional priorities. The position also contributes to improving office processes and establishing consistent ways of working to support a well-functioning executive office.

View position description for further information about the role.

About us:

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

About you:

Develops guidelines within the work area

Prepares reports, briefs and correspondence

Authoritative in application of processes

Develops and implements operational policy which impacts the immediate work area

Draft and develop material including the preparation of Cabinet and Cabinet related material, Ministerial and Secretary briefings and meeting papers, agendas, minutes and reports

Qualification/Specialist Expertise

A qualification in business, project management, or working in government would be advantageous but not required.

Demonstrated knowledge of and experience in managing and supporting departmental executive functions and processes would be advantageous.

What we offer:

The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.

A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.

A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

How to apply:

Applications should include a resume and a cover letter. Click the `Apply' button to view further information about the role including key contact details and the advertisement closing date.

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at inclusion@health.vic.gov.au. For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.

If you have any queries in relation to recruitment processes at Health, or experience any issues in applying, please feel free to email talentacquisition@health.vic.gov.au. Please note that unsolicited applications will not be replied to. If you have questions regarding the role specifically, we would advise you to reach out to the contact listed on the advertisement directly.

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