Assistant Director of IT Administration

25001687

Fredericksburg, Virginia, United States

CIO Administration

Staff

Full-Time (Salaried)

Closing at: Jul 17 2026 - 23:55 EDT

University of Mary Washington

Title: Assistant Director of IT Administration

VP Area: President - UMW

Department: CIO Administration

Campus Location: Main Campus

Advertised Range: $77,100 - $80,000

(A final salary offer will be determined by the selected candidate's qualifications, and is not is not negotiable beyond what is advertised.)

Internal Posting: Only current employees of UMW are eligible to apply ad be considered for this position. External applicants will not be considered.

Job Summary/Basic Functions

Reporting to the Chief Information Officer, this leadership position oversees the administrative and business operations that support the University's technology organization. The Assistant Director provides strategic leadership for IT budgeting and financial administration, procurement, inventory and asset management, human resources coordination, facilities administration, and departmental business operations. The position also supervises the IT Business Office and serves as a key liaison with university administrative offices to ensure efficient, compliant, and customer-focused operations.

The successful candidate will possess strong organizational, financial, and project coordination skills, with the ability to manage multiple priorities in a dynamic environment. Experience in budgeting, procurement, contract administration, business process improvement, and personnel administration is highly desirable. Excellent communication, problem-solving, and relationship-building skills are essential.

This position offers an opportunity to play a key leadership role in supporting the University's technology mission while helping advance strategic initiatives that improve operational effectiveness and service excellence across Information Technology.

Required KSAs/Competencies/Qualifications

Knowledge of budgeting, financial management, procurement, inventory management, and contract administration.

Knowledge of organizational administration, office management, and personnel processes.

Excellent organizational and project coordination skills.

Strong analytical, financial, and problem-solving abilities.

Ability to supervise professional staff and coordinate multiple operational activities.

Exceptional written and verbal communication skills.

Ability to prepare executive reports, presentations, and correspondence.

Ability to maintain confidentiality while exercising sound judgment and discretion.

Ability to establish productive working relationships with university leadership, faculty, staff, vendors, and external partners.

Demonstrated commitment to continuous improvement, customer service, and operational excellence.

Demonstrated knowledge of business operations, organizational administration, and customer service.

Demonstrated ability to manage confidential information with professionalism and discretion.

Required Experience:

Significant progressively responsible experience supporting executive leadership and managing administrative or business operations in a complex organization.

Experience managing budgets, procurement, contracts, financial reporting, and administrative operations.

Experience supervising staff and coordinating multiple operational functions.

Experience interpreting policies, procedures, and financial regulations.

Additional Considerations:

Bachelor's degree from an accredited college/university in a related field.

Knowledge of Commonwealth of Virginia administrative, purchasing, and financial practices.

Experience working within higher education or public sector administration.

Experience with enterprise financial systems, procurement systems, inventory management systems, and ERP platforms.

Experience supporting executive leadership or cabinet-level administrators.

Experience with project coordination, organizational planning, and process improvement initiatives.

Training, education, or professional certifications related to business administration, finance, public administration, project management, or organizational leadership.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. To be considered for this position a state application must be received through the online employment system at https://jobs.umw.edu/. Mailed, emailed, faxed, or hand-delivered applications or resumes will not be accepted.

Excluding current UMW employees, selected candidate(s) must successfully pass a criminal history background check. Employment verification will be conducted to include current/previous supervisory employment reference checks.

Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. For more information, please visit http://ethics.dls.virginia.gov/.

UMW Values Veterans: UMW is a proud member of the Commonwealth of Virginia Values Veterans (V3) Program, authorized under the Code of Virginia (§2.2-2001.2). We are committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible for additional leave accruals based on their total years of service in the military, National Guard or Reserve. For more information please visit: https://www.dhrm.virginia.gov/employeebenefits.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly Certificate of Disability or COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.