Legal Assistant

A Burlingame-based law firm is seeking a highly organized and detail-oriented administrative professional with at least one year of law firm experience and strong document management and file administration skills to join the firm on a contract-to-hire basis. Supporting a team of primarily remote paralegals, this position requires someone who is comfortable working independently onsite, managing recurring processes with minimal supervision, and maintaining consistency across high-volume document and file management responsibilities. This is an excellent opportunity for someone looking to build a long-term career in legal administration within a stable, process-oriented law firm environment.

Key Responsibilities

Manage daily document flow, including scanning, organizing, and filing incoming mail and client documents

Maintain physical and electronic client files, including file creation, organization, and ongoing file maintenance

Prepare and process outgoing correspondence and document transmittals

Finalize documents for signature, ensuring accuracy and completeness

Track certified mail receipts and delivery confirmations

Assemble exhibits and supporting documentation for legal filings, tax returns, and petitions

Coordinate administrative filings, including lodging wills and recording deeds

Prepare proofs of service and assist with post-recording document processing

Support file audits, document organization, and records management projects

Provide administrative support to a team of five paralegals, the majority of whom work remotely

Minimum one year of experience performing similar administrative support duties within a law firm or professional services environment

Strong administrative, filing, records management, and document organization experience

Ability to manage recurring tasks independently with minimal supervision

Excellent organizational skills and exceptional attention to detail

Proficiency with Microsoft Office (Word, Outlook, Excel); Adobe Acrobat preferred

Strong written and verbal communication skills

Ability to follow established procedures and maintain consistency across recurring workflows

Reliable, organized, and process-oriented with strong follow-through

Comfortable working independently in an onsite office while supporting a primarily remote legal team

Able to prioritize competing responsibilities while maintaining accuracy and consistency

Previous Trusts & Estates experience is welcomed but not required. The team is seeking someone who enjoys legal administrative support and is interested in building a long-term career in this type of role.

Ability to report onsite in Burlingame, CA five days per week

Who Will Thrive Here

Is comfortable working independently while supporting a collaborative remote team

Values consistency, organization, and accuracy in day-to-day work

Enjoys administrative, document-intensive work and maintaining organized legal files and records

Is looking for a long-term administrative career within a law firm environment

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.