Office Administrator

Responsibilities

As an Office Administrator, you will be responsible for supporting the Company’s daily operations and providing shared administrative support to the team. This role requires strong coordination skills, attention to detail, and the ability to manage multiple priorities across stakeholders effectively.

Primary responsibilities include, but are not limited to:

Front Office Operations

Manage the reception area by answering and directing incoming calls, as well as welcoming and assisting visitors in a professional manner.

Ensure visitors are attended to promptly, including preparing refreshments when required.

Receive, sort, and distribute incoming mail, courier deliveries, and packages accurately and efficiently.

Maintain a clean, organised, and welcoming reception area, meeting rooms, and visitor areas.

Perform ad-hoc duties or tasks as assigned.

Executive Support

Provide shared administrative support to key management team members, including calendar management, meeting coordination, and scheduling across multiple stakeholders.

Arrange business travel, including flights, accommodation, transportation, visa applications, travel insurance, and detailed travel itineraries.

Prepare meeting materials, coordinate meeting logistics, and take meeting minutes where required.

Prepare and submit expense claims and reimbursement requests, together with supporting documentation, in accordance with company policies.

Coordinate visits, meetings, and engagement activities with external stakeholders, business partners, and clients, including venue bookings, meeting room arrangements, catering, and logistics.

Office Administration

Oversee office supplies, pantry inventory, name card orders, office equipment, and general office upkeep.

Coordinate with vendors, suppliers, and building management to support the day-to-day operations of the office.

Support the planning and coordination of internal meetings, company events, and employee engagement activities.

Education & Experience

Minimum Diploma/relevant certification in Business Administration, or related fields.

At least 2 years of relevant working experience, preferably in a corporate setting.

Candidates without prior experience are welcome to apply.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Skills & Competencies

Strong organisational, coordination, and time management skills.

Excellent interpersonal and communication skills with a service-oriented mindset.

Ability to manage multiple priorities and work effectively in a fast-paced environment.

High level of attention to detail, discretion, and professionalism.

Professional presence with a high standard of business etiquette.

Proactive and resourceful with a strong sense of accountability.

Able to work independently while collaborating effectively within a team.

Strong follow-up and coordination capabilities.

Adaptable and responsive to changing priorities and business needs.

What We Offer

An opportunity to develop an exciting career within the marine insurance sector.

Inclusive, supportive, and collaborative workplace culture where every team member is valued.

Comprehensive employee benefits, including medical insurance, wellness initiatives, and annual leave.

A five‑day work week.

Flexible work arrangements.

Performance-based bonus and career development opportunities.

How To Apply

Please apply via MyCareersFuture or send your CV to hr.singapore@cambiasorisso.com

Equal Opportunity Statement