Construction Project Coordinator

Construction Project Coordinator – Remote

Commercial Construction | AIA Billing | Buildertrend | Contracts & Bonding

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a Construction Project Coordinator to support the successful execution of commercial construction projects from pre-construction through project closeout.

This is a high-impact operations role responsible for managing construction contracts, AIA billing, bonding documentation, project records, and day-to-day project coordination across multiple active commercial projects.

You’ll work closely with project managers, contractors, municipalities, vendors, bonding companies, and leadership to ensure projects remain organized, compliant, and on schedule.

If you’re highly organized, thrive in fast-paced construction environments, and understand commercial construction administration, this role offers an excellent opportunity to make a meaningful impact.

What You’ll OwnContracts & Bonding Management

Manage commercial construction contracts throughout the project lifecycle.

Coordinate:

Bid bonds

Performance bonds

Maintenance bonds

Prepare and submit bonding documentation accurately and on time.

Communicate with bonding companies, municipalities, general contractors, and project stakeholders.

Monitor contract compliance and maintain organized project documentation.

AIA Billing & Project Administration

Prepare and submit AIA billing packages (G702/G703).

Maintain and update Schedule of Values (SOV).

Track retainage and project payment milestones.

Ensure billing packages are accurate, complete, and submitted on schedule.

Identify potential billing or payment issues before they impact project cash flow.

Project Systems & Documentation

Maintain project documentation within Buildertrend or similar construction management platforms.

Track:

Project schedules

Receipts

Milestones

Progress updates

Maintain accurate project records and documentation.

Ensure CRM and project management systems remain current and reliable.

Support leadership reporting and project visibility.

Administrative & Project Coordination

Coordinate communication with:

Clients

Contractors

Vendors

Municipalities

Internal teams

Support pre-construction and project administration activities.

Organize contracts, permits, drawings, and supporting documentation.

Participate in project meetings and provide updates on assigned responsibilities.

Assist with operational coordination to keep projects moving efficiently.

RequirementsMust-Have QualificationsExperience

Proven experience supporting commercial construction projects.

Hands-on experience with:

AIA Billing (G702/G703)

Schedule of Values (SOV)

Construction contracts

Construction bonding processes

Experience tracking retainage and construction payment documentation.

Core Skills

Strong understanding of:

Commercial construction workflows

Contract administration

Project coordination

Advanced Microsoft Excel and Microsoft Office skills.

Excellent written and verbal English communication.

Exceptional organizational and time-management abilities.

Ability to manage multiple projects simultaneously.

Strong attention to detail and accuracy.

Nice to Have

Experience using Buildertrend or similar construction management software.

Background in:

Commercial construction

Landscaping

Construction project management

Experience with CRM systems and project tracking tools.

Basic accounting or bookkeeping experience within construction.

Familiarity with construction financial reporting and payment tracking.

Tools & Technologies

Buildertrend

Microsoft Excel

Microsoft Office

AIA Billing (G702/G703)

Schedule of Values (SOV)

CRM Platforms

Construction Management Software

What Makes You a Strong Fit

Highly organized and exceptionally detail-oriented.

Comfortable managing multiple moving projects simultaneously.

Proactive in identifying issues before they become problems.

Strong communicator who collaborates effectively with internal and external stakeholders.

Able to work independently with minimal supervision.

Takes ownership and consistently follows through on commitments.

What a Typical Day Looks Like

Review contracts and upcoming project deadlines.

Prepare bonding documentation and AIA billing packages.

Update Buildertrend and project management systems.

Track retainage, payment milestones, and Schedule of Values.

Coordinate with contractors, municipalities, and bonding providers.

Maintain organized project documentation and records.

Participate in project meetings and provide operational updates.

Monitor project progress and proactively address administrative needs.

In short: You keep commercial construction projects organized, compliant, and moving forward by managing contracts, billing, documentation, and operational coordination.

Key Metrics for Success (KPIs)

Accurate and timely AIA billing submissions.

On-time completion of bonding documentation.

Accurate project records and CRM data.

Timely completion of contract administration tasks.

Reduced billing delays and payment issues.

Effective coordination across multiple active projects.

Consistent adherence to project timelines and documentation standards.

Why This Role Stands Out

High-impact role supporting commercial construction projects.

Opportunity to work across contracts, billing, compliance, and project operations.

Exposure to multiple stakeholders throughout the construction lifecycle.

Fully remote role with long-term growth potential.

Clear career progression into:

Project Manager

Construction Operations Manager

Contracts Administrator

Senior Project Coordinator

Interview Process

Application Review

Spark Hire Intro Video (3–5 minutes)

Recruiter Interview

Final Client Interview

Offer & Background Verification

What Happens After You Apply

Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you.

Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds.

Don’t overthink it - you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.

Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.

If you’re an organized construction professional with experience in contracts, AIA billing, bonding, and project coordination, we’d love to hear from you. Apply today and help deliver commercial construction projects with accuracy, efficiency, and operational excellence.