Early Careers Program Specialist - Boston (Hybrid)

YOUR DAY IN THE LIFE

Wilson is seeking a motivated, highly organized Early Careers Program Specialist to join our collaborative, dynamic, and forward-thinking team. As our client scales its early talent programs as a critical pipeline for future talent, this role is essential to delivering a high-quality, consistent, and scalable program experience - supporting logistics , execution, and participant engagement. Does this sound like you? The Early Careers Program Specialist partners directly with the Program Lead and serves as the primary on-the-ground resource during peak programming periods, acting as the face of the program and ensuring a polished, high-touch experience for every participant.

YOU WILL:

Own end-to-end program and event logistics, including candidate scheduling, venue management, communications, and stakeholder coordination.

Coordinate and execute on-site programming such as orientation, L&D sessions, and events

Serve as the primary point of contact for interns, co-ops, and program participants

Act as the face of the program, ensuring a polished, high-touch experience

Maintain trackers, communications, and program documentation

Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders

Troubleshoot issues in real time and ensure seamless execution across all touchpoints

Support scheduling for flagship early talent programs using GoodTime, coordinating high-volume interview days, program sessions, and stakeholder availability

Ensure accuracy, efficiency, and a seamless scheduling and event experience for candidates and internal partners

REQUIREMENTS

2-5 years in program coordination, events, recruiting operations, or a similar function

Availability to travel on-site during peak programming periods, such as summer intern and co-op season and major events (hybrid model during peak season; remote outside of peak season)

Strong organizational and execution skills with high attention to detail

Experience managing complex scheduling and logistics

Confident, professional communicator with client-facing experience

Proven ability to support large, dynamic populations such as students and cohorts

Ability to manage multiple priorities in a fast-paced environment, staying calm under pressure with strong real-time problem-solving ability

High energy with a strong customer-service mindset; thrives working with intern and early career populations and serves as a polished brand ambassador

Experience with GoodTime or similar scheduling platforms (preferred)

Experience with early talent, campus, or L&D programs (preferred)

Corporate or cross-functional stakeholder exposure, with familiarity with event coordination tools and program tracking systems (preferred)

SKILLS YOU'LL USE AND GROW

These are the core skills this role works with. They map to Wilson’s Workday Skills Cloud catalog so you’ll see them reflected in your Career Hub profile.

Early Talent Program Coordination

Interview & Event Scheduling (GoodTime)

Recruiting Logistics

Candidate Experience Operations

Stakeholder Communications

Ambiguous Problem Solving

Data Quality and Reporting

Documentation Maintenance

WHERE THIS ROLE LEADS

We believe careers are built, not handed out. Here are the typical on-ramps and next steps for this role at Wilson.

Common paths into this role

Candidates typically bring equivalent experience in program coordination, events, recruiting operations , recruiting coordination , or campus and early talent programs.

Typical next steps from this role

Natural next steps: Early Careers Talent Attraction Specialist ; Early Talent Recruitment Consultant ; or lateral moves into adjacent talent and program operations families at the same grade.

COMPENSATION

This role is eligible for Wilson's TA S Bonus Program. Pay and plan structure vary by country and location. Your Wilson recruiter will walk you through the specific range and plan details for your location during the recruitment process. Just ask.

WHAT WE OFFER

We’re committed to providing a flexible and inclusive work environment that promotes collaboration and work-life balance. As part of our commitment to our employees’ satisfaction, we offer hybrid and remote arrangements across multiple Wilson hubs and countries.

We have a culture of recognition. Our employee and leadership recognition programs are crafted to acknowledge our DNA, celebrate our successes, and build professional esteem.

Unlimited paid time off (known as MyTime), regional holidays, and the opportunity to work from home.

A comprehensive benefits package based on region that includes medical, dental, vision, disability and life insurance, and retirement savings.