Executive Assistant to the Director (Japanese Speaking)

Azuma Japanese Restaurant – Sydney CBD

Salary: A$35.00–A$42.00 per hour (depending on experience)

Job Type: Permanent Part-time (approximately 30 hours per week)

Join One of Sydney's Most Established Japanese Fine Dining Restaurants

Celebrating our 30th anniversary, Azuma is one of Sydney's most respected Japanese dining destinations. Family-owned and operated, we are renowned for authentic Japanese cuisine, an extensive sake and wine program, exceptional hospitality, and a refined dining experience enhanced by a curated collection of Japanese artworks.

Located in the heart of Sydney CBD, Azuma offers guests both traditional dining and an intimate omakase experience, where personalised service, professionalism, and attention to detail are paramount.

We are seeking an enthusiastic, highly organised, and proactive Executive Assistant to the Director (Japanese Speaking) to join our close-knit team.

This is a unique opportunity to work directly alongside the Director, supporting the day-to-day operation and continued growth of the business. No two days are the same, making this an ideal role for someone who enjoys variety, takes initiative, and thrives in a professional hospitality environment.

About the Role

Reporting directly to the Director, you will provide executive, administrative, and operational support across all areas of the business.

Your responsibilities will include:

Executive & Administrative Support

Provide day-to-day support to the Director.

Manage calendars, appointments, correspondence, and administrative tasks.

Prepare business documents, reports, presentations, and manuals.

Maintain customer databases, records, and office systems.

Liaise with suppliers, contractors, and service providers.

Coordinate office purchasing, maintenance, and repairs.

Reservations & Guest Relations

Manage restaurant reservations and customer enquiries via phone and email.

Coordinate private dining, corporate events, and catering bookings.

Deliver exceptional customer service and maintain strong client relationships.

Marketing & Communications

Assist with marketing campaigns and promotional activities.

Coordinate with designers, PR agencies, Centre Management, media, and business partners.

Update website content, eDM campaigns, social media, and online platforms.

Edit and prepare publications in both Japanese and English.

Respond professionally to customer enquiries and online reviews.

Business Support

Assist with projects that improve business operations and guest experiences.

Support the Director with new initiatives and business development.

Work collaboratively with the management and restaurant teams.

Perform additional duties as required.

About You

We are looking for someone who:

Is fluent in both Japanese and English (written and spoken).

Has excellent organisational and time management skills.

Is proactive, reliable, and able to work independently.

Has outstanding communication and interpersonal skills.

Enjoys working in a fast-paced hospitality environment.

Has strong attention to detail and excellent problem-solving skills.

Is confident using Microsoft Office (Word, Excel, Outlook).

Experience with ResDiary, WordPress, Wix, Stripe, Canva, or similar platforms is highly regarded.

Has an interest in Japanese culture and hospitality.

Experience

Minimum two years' experience in executive assistance, office administration, hospitality administration, or a similar role.

Qualifications in Business, Hospitality, Marketing, or Administration are highly regarded.

Working Hours

Monday to Friday

10:00 am – 5:00 pm

Approximately 30 hours per week (hours may vary depending on business requirements and events by mutual agreement).

What We Offer

Work directly with the Director in a respected and well-established business.

A diverse role with opportunities to develop new skills.

Friendly and supportive team environment.

Employee dining discounts.

Staff meals provided.

Convenient Sydney CBD location with excellent public transport access.

If you are a motivated, bilingual professional looking for a varied and rewarding role in a premium hospitality business, we would love to hear from you.

Pay: $35.00 – $42.00 per hour

Benefits:

Employee discount

Free food

Experience:

Hospitality: 1 year (Preferred)

Office Administration: 1 year (Preferred)

Language:

Japanese (Preferred)

Work Location: In person