Senior Administrative Assistant

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space - delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

The Defense Systems Group (DSG) provides analysis-based decision support to senior leaders on space architectures, policy and strategy, technology development, warfighter capability enablers, systems integration, defense industrial base, and threat reduction to help shape existing and future space missions across the national security space (NSS) enterprise. DSG is unique at Aerospace as it not only directly supports major customers, including the U.S. Space Force, U.S. Space Command, Air Force Material Command, and senior leadership at the Pentagon, but also provides a broad range of technical support across the national space enterprise, maintaining vertical responsibilities with customers’ portfolios as well as horizontal, matrixed responsibilities across the corporation. Additionally, DSG provides deep technical expertise to the Space Force Space Systems Command (SSC) in the conception, design, acquisition, launch and operations of satellite, launch vehicle, ground control, and range systems.

The Special Programs Division (SPD) provides a broad range of programmatic and technical support to the Space Domain Awareness & Combat Power (SSC/SZ) organization responsible for the development, acquisition, and integration of essential space superiority systems. The division includes over 100 engineers distributed through four subordinate organizations.

We are seeking driven and confident Senior-level Administrative Assistant , who provides strategic support to the General Manager and their team. As an integral member of the division’s management team and focal point for the division, the individual provides collaborative administrative leadership to drive efficient and effective operations. This person contributes to key business-related decisions, proactively resolves issues, takes ownership of processes and procedures, and works closely with leaders, colleagues, external customers, and contractors to ensure seamless operations while meeting internal/external deadlines and requirements.

The selected candidate will be required to work full-time, on-site at our facility in El Segundo, CA.

What You’ll Be Doing

Executes complex calendar, meeting and event planning, ensuring strategic scheduling and conflict resolution

Prioritizes critical issues and information to support efficient decision making for leadership

Acts as a trusted partner and representative for the GM, fostering collaboration across Aerospace Enterprise Services, internal management, government customers, contractors, and external senior leaders

Enhances division processes and systems to drive organization, efficiency and industry-leading best practices

Oversees coordination of division employee support, including office space management, on-boarding, timesheet administration/auditing, training requirements, supply/equipment procurement

Provides input on GM/Division-level activities, ensuring effective communication, coordination and follow-up

Coordinates and facilitates special projects, tracks actions items and deliverables

Coordinates division, corporate, and customer reports/deliverables/org charts (compile/edit/publish)

Arranges travel coordination, logistics, and expense reporting for leadership

Collaborates with admins across the division and corporation to enhance efficiency and consistency

Leads by training and mentoring admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values

What You Need to be Successful

Minimum Requirements for General Manager Administrative Partner:

High School Diploma, GED or equivalent is required

Advanced administrative skills: project coordination, strategic execution of tasks, organization, detail-oriented, writing, and proofreading

Advanced technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel

Advanced communication & interpersonal skills: leadership, collaboration, resiliency, strategic thinking, problem-solving, emotional intelligence, judgment, business acumen, and decision making, across all levels of the organization

Ability to rapidly adapt to changing environments and anticipate needs of the organization

Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions

Ability to work independently and/or cooperatively with a team to proactively initiate activities, resolve issues, and deliver innovative solutions with minimal direction within timelines

This position requires Top Secret/SSBI/SCI security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance.

How You Can Stand Out

It would be impressive if you have one or more of these:

Prior experience as a senior admin or similar role

Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence

Familiarity with Aerospace corporate organizational structures, policies, processes, and practices

Experience working in a customer facing organization

Experience with classified procedures, processes, and data handling

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. The grade-based pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills.

(Min - Max)

$37.44 - $56.16

Pay Basis: Hourly

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

Operate Strategically

Lead Change

Engage with Impact

Foster Innovation

Deliver Results

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type. A few highlights include:

Comprehensive health care and wellness plans

Paid holidays, sick time, and vacation

Standard and alternate work schedules, including telework options

401(k) Plan - Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire

Flexible spending accounts

Variable pay program for exceptional contributions

Relocation assistance

Professional growth and development programs to help advance your career

Education assistance programs

An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other - the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment