Project Coordinator
Skills
About the role
AI Job Summary
Coordinate daily/weekly schedules across multiple projects; allocate jobs by availability, location, urgency and skill.
Review/approve trade timesheets and job deliverables; prepare completed jobs for invoicing and support KPIs.
Liaise with trades, clients and internal teams; resolve scheduling and invoicing queries promptly.
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Role Type
On-site • Permanent • Full-time • Experienced
Description
Are you an organised, proactive coordinator who thrives in a fast-paced environment? Do you enjoy juggling schedules, building strong relationships, and keeping projects moving?
Collective Trade Services (CTS), part of the Ambrose Construct Group, is looking for a Project Coordinator to join our growing Sunshine Coast team. This is a fantastic opportunity for someone with experience in scheduling, administration or operations who enjoys working closely with trades and delivering outstanding customer outcomes.
About the Role
As our Project Coordinator, you’ll play a vital role in coordinating trades across active insurance repair projects. You’ll manage schedules, monitor job progress, review timesheets and job deliverables, support invoicing, and ensure projects are delivered efficiently while meeting key performance targets.
No two days are the same, making this an ideal role for someone who enjoys problem-solving, working with multiple stakeholders, and keeping operations running smoothly.
What You’ll Be Doing
Coordinate daily and weekly schedules for trades across multiple projects
Allocate jobs based on availability, location, urgency and skillset
Monitor project progress and proactively adjust schedules when required
Liaise with trades, clients and internal teams to ensure seamless project delivery
Review and approve trade timesheets and completed job deliverables
Prepare completed jobs for invoicing and help achieve weekly KPI targets
Resolve scheduling and invoicing queries promptly and professionally
Maintain accurate job records within company systems
Support the CTS Manager with reporting, administration and operational planning
Contribute to continuous improvement initiatives and process enhancements
About You
You’ll be someone who enjoys being the central point of coordination and can confidently manage multiple priorities while maintaining exceptional attention to detail.
You’ll ideally have:
Experience in scheduling, project coordination, operations or administration
Experience within the construction, trades, insurance repairs or service industry (highly regarded)
Strong organisational and time management skills
Excellent communication and relationship-building abilities
High attention to detail and accuracy
Experience using Microsoft Office, particularly Outlook, Word and Excel
Confidence working with scheduling software or job management systems
The ability to prioritise competing deadlines in a fast-paced environment
A proactive, solutions-focused approach and positive team attitude
What Collective Trade Services offers
Exciting career growth opportunities within the role and Ambrose Construct Group
A supportive, safe, and passionate team culture
A supportive and encouraging workplace culture with a passionate team
Access to our Employee Assistance Program
$2000 referral reward for successful candidate referrals
Comprehensive induction and ongoing professional development
Modern office facilities and resources
Staff engagement initiatives, including fortnightly morning tea and monthly BBQs
Please note: Only shortlisted applicants will be contacted.
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