Document Controller

Document Controller

Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. Did you know that shipping is the world’s most efficient mode of transportation and that 88% of the world's trade is carried by sea?

We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Are you ready to jump onboard?

At WDSL we provide integrated shaftline systems, packages and products that offer lifecycle efficiency, decreased costs and reduced risks through the provision of reliable and environmentally sustainable products.

We are now seeking a Document Controller reporting to the Quality Assurance Manager. This role is based in Havant in the UK and we offer a hybrid flexible working arrangement.

The role, working within the Quality function will support the wider business to ensure the efficient management, organization, and distribution of departmental and project-related documents and records to ensure the accuracy, integrity, and security of our company data and information.

What you will be doing:

Maintaining the company BMS (Business Management System) including:

Developing and improving the current BMS into a structured, consistent and intuitive business tool

Maintenance and oversight of an appropriate document review process

Creating and maintaining document templates

Ensuring BMS documentation is maintained accurately with appropriate protective and export control markings, other appropriate identification and the correct referencing

Management of robust records retention and archiving processes

Coaching and training employees to optimise BMS effectiveness

Supporting development and migration to electronic document management systems using SharePoint, SAP, Teamcenter etc

Collaborating with internal functional and process leads to improve and develop document management solutions and approaches to meet internal, customer and regulatory requirements

Reporting on BMS use and effectiveness

Supporting the wider Quality function as part of a coordinated approach towards improving quality and advocating a continuous improvement culture.

What we expect from you

Experience of working in similar role, ideally in a highly regulated industry

Knowledge and experience of electronic document management tools

Microsoft Office experience, including SharePoint

Excellent communicator with strong analytical skills

A strong team player with the ability and willingness to also work independently in a systematic and structured way.

Ability to take responsibility for your work and take the initiative to secure the completion of your tasks

Logical sound judgement and maintains the highest ethical standards

Motivated and positive attitude to identify practical solutions

Diplomatic in approach to dealing with users across varied functions

The job is offered subject to successfully obtaining Security Clearance. Any applicants must have (and be able to evidence) the right to work in the UK.

Last application date: 26/07/2026

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.