Project Administrator

Job Description:

About Dentsu

Led by Dentsu Group Inc. (Tokyo: 4324; ISIN: JP3551520004), a pure holding company established on January 1, 2020, the Dentsu Group encompasses two operational networks: dentsu japan network, which oversees Dentsu's agency operations in Japan, and dentsu international, its international business headquarters in London, which oversees Dentsu's agency operations outside of Japan.

With a strong presence in approximately 145 countries and regions across five continents and with 65,000 dedicated professionals, the Dentsu Group provides a comprehensive range of client-centric integrated communications, media and digital services through its five leadership brands - Carat, dentsu X, iProspect, Dentsu Creative, and Merkle - as well as through Dentsu Japan Network companies, including Dentsu Inc., the world's largest single brand agency with a history of innovation. The Group is also active in the production and marketing of sports and entertainment content on a global scale.

www.dentsu.com

Job Description

We are looking for a Project Administrator to support our PMO team in delivering projects in a fast-paced digital environment. This is a junior-level role ideal for someone who is eager to build a career in project management within a dynamic full-funnel digital agency.

You will work closely with Project Managers and the Director of Projects to ensure smooth coordination, documentation, and tracking of all active projects. This role is ideal for someone highly organized, detail-oriented, and eager to learn structured project delivery processes.

Roles and Responsibilities:

1. Project Support & Coordination (Plan & Assist)

Support Project Managers in project planning, scheduling, and resource coordination

Assist in preparing project documentation, timelines, and basic project plans

Help gather project requirements from internal teams and clients

Maintain project files, trackers, and documentation in an organized manner

2. Execution Support (Implement / Monitor)

Track project progress and update project management tools regularly

Assist in monitoring deadlines, deliverables, and task completion across teams

Follow up with internal stakeholders to ensure tasks are progressing as planned

Support risk and issue tracking by maintaining logs and escalating when needed

Coordinate meetings, prepare agendas, and document meeting minutes

3. Reporting & Review Support

Assist in preparing weekly/monthly project status reports

Compile data on project progress, delays, and resource usage

Support Project Managers in identifying gaps and project bottlenecks

Ensure all project updates are accurately reflected in reporting dashboards

4. Process & PMO Support (Growth / Improvement)

Support standardization of project management templates and processes

Help maintain consistency in project documentation across teams

Identify basic improvement opportunities in workflows and coordination

Key Requirements:

2years of experience in project coordination, project administration, or similar support roles

Strong organizational and multitasking skills

Good communication skills (written and verbal)

Detail-oriented with ability to follow structured processes

Comfortable working in a fast-paced and evolving environment

Basic understanding of project management concepts is an advantage

Proficiency in Microsoft Excel and/or Google Sheets

Good to Have

Exposure to digital agencies, IT projects, or marketing operations

Familiarity with project tools (e.g., Asana, Trello, Jira, Monday.com)

Diploma or Degree in Business, IT, Communications, or related fields

Interest in pursuing a long-term career in Project Management or PMO

Inclusion and Diversity

We’re proud to be different and that starts with our people. We believe in equal opportunities for everyone. We won’t define people by their race, gender, sexual-orientation, age or disability. Individuality is what makes us great, we want everyone to bring their full self to work and create something amazing. That’s what we care about.

So, whether you’re joining us, or looking to move to a different part of the business, we work hard to make sure we create equal opportunities for everyone.

Keeping connected

Please visit our website to find out more and connect with us on social.

www.dentsu.com

#LI-DNI

Location:

India- Karnataka - Bengaluru- Remote

Brand:

Happy Marketer

Time Type:

Full time

Contract Type:

Permanent