HEALTH RECORD TECHNICIAN II (SPECIALIST)

Job Posting: HEALTH RECORD TECHNICIAN II (SPECIALIST)

Department of State Hospitals

JC-523513

HEALTH RECORD TECHNICIAN II (SPECIALIST)

HEALTH RECORD TECHNICIAN II (SPECIALIST)

$5,071.00 - $5,707.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 8/7/2026

Job Description and Duties

The Health Record Technician II (Specialist) will be directed by the Health Record Technician III Supervisor in the Health Information Management Division at Department of State Hospitals - Atascadero (ASH). The incumbent will be responsible for, but not limited to, the following duties:

Perform a variety of complex assigned duties requiring independence of actions and sound decision making.

Utilizing judgment necessary to evaluate technical abstracting and coding problems, with increased consequences of errors.

• Attend and participate in appointments for Patient Access to Medical Record.

Photocopy requested records.

Conduct accurate, structured, concurrent, quantitative audits within the secured treatment area of the facility.

The ability to physically travel to/from and perform duties on all treatment units in the secured area of the hospital; Perform on-unit documentation review, chart maintenance, thinning, and/or filing and maintain chart integrity.

Analyze in-house requests for patient information and formulate appropriate response.

Analyze medical records for deficiencies when a patient is discharged or goes to court.

Communicate incomplete record findings to responsible staff and take steps to have the record completed.

Assign ICD-10 codes in accordance with ICD-10-CM guidelines.

Abstract data from a variety of sources.

If you do not have eligibility, you must take the exam. The examination is a separate process from applying for this vacancy.

Click here to take the Health Records Technician II (Specialist) Examination

Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey

You will find additional information about the job in the Duty Statement.

Working Conditions

This position may require work within the Secured Treatment Area (STA).

Position Details

Job Code #:

JC-523513

Position #(s):

455-521-1872-004

Working Title:

HEALTH RECORD TECHNICIAN II (SPECIALIST)

Classification:

HEALTH RECORD TECHNICIAN II (SPECIALIST)

$5,071.00 - $5,707.00 T

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

of Positions:

1

Work Location:

San Luis Obispo County

Telework:

In Office

Job Type:

12 Month Limited Term - Full Time

Facility:

DSH - Atascadero

Department Information

The Department of State Hospitals – Atascadero is a secure public sector hospital providing inpatient forensic services for mentally ill adult males who are court committed throughout the State of California. Located on the central coast of California, the Department of State Hospitals – Atascadero is in the vicinity of destination locations such as San Luis Obispo, Paso Robles and Morro Bay, with easy access to beautiful beaches, serene natural settings and many historical landmarks. We invite you to join our professional and talented workforce.

Department Website: http://www.dsh.ca.gov/Atascadero

Special Requirements

The position(s) require(s) a Background Investigation be cleared prior to being hired.

The position(s) require(s) Medical Clearance prior to being hired.

Candidates must attach a copy of one (1) of the following:

High school diploma

High school transcripts (that include graduation date)

Evidence of passing the California high School Proficiency test

GED

Foreign high school diploma (must be translated and verified by an independent company)

Unofficial college transcripts that show a completion of at least 12 units of college credits

Please ensure that the birthdate and social security number are redacted from the transcripts.

Candidates who believe they meet the Minimum Qualifications (MQs) based on a pattern of education, as outlined in the classification description (specifications), must submit a copy of their unofficial college transcripts showing how many units completed with their application (STD. 678). Higher degrees cannot be accepted as proof of a lower degree.

Transcripts must include candidate's name, the name of the school, and the date the degree was conferred, if applicable, in order to be considered for this position.

Foreign transcripts must include verification for US equivalency from an independent company.

Please ensure that the birthdate and social security number are redacted from the transcripts.

If you are not using education to meet the MQs, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 8/7/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of State Hospitals - Atascadero

DSH - Atascadero

Attn: DSH - Atascadero Employment Office

P.O. Box 7005

Atascadero, CA 93423-7005

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of State Hospitals - Atascadero

DSH - Atascadero

DSH - Atascadero Employment Office

10333 El Camino Real

Atascadero, CA 93422

08:00 AM - 04:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

Resume is optional. It may be included, but is not required.

Other - Candidates must attach a copy of one (1) of the following:

High school diploma

High school transcripts (that include graduation date)

Evidence of passing the California high School Proficiency test

GED

Foreign high school diploma (must be translated and verified by an independent company)

Unofficial college transcripts that show a completion of at least 12 units of college credits

Please ensure that the birthdate and social security number are redacted from the transcripts.

Other -

Candidates who believe they meet the Minimum Qualifications (MQs) based on a pattern of education, as outlined in the classification description (specifications), must submit a copy of their unofficial college transcripts showing how many units completed with their application (STD. 678). Higher degrees cannot be accepted as proof of a lower degree.

Transcripts must include candidate's name, the name of the school, and the date the degree was conferred, if applicable, in order to be considered for this position.

Foreign transcripts must include verification for US equivalency from an independent company.

Please ensure that the birthdate and social security number are redacted from the transcripts.

If you are not using education to meet the MQs, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).

Other -

If using State Civil Service Out of Class (OOC) experience to meet minimum qualifications, candidates must provide a copy of the approved OOC Completion Memorandum certifying their OOC experience. Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification.

If you are not basing your eligibility on OOC experience, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).

Benefits

There are many benefits to joining our team! The State of California offers a generous benefits package, including but not limited to:

Medical Benefits (health, dental, and vision)

Work life balance (some positions qualify for flexible work hours and schedules, and a minimum of 10 days of paid leave annually – specific accrual rates can be found here)

Paid Holidays and leave (family medical leave, military leave, etc.)

Defined benefit retirement program with CalPERS

Savings Plus Program (401(k), 457)

School loan forgiveness under federal Public Service Loan Forgiveness

Commute Program

Employee Wellness Program (discounts to health clubs)

Employee Assistance Program

Medical/Dependent Care Reimbursement Accounts

ScholarShare (college savings account)

On-the-job training and professional development

Most positions qualify for annual raises until you reach the maximum salary for that position, subject to meeting performance standards

Additional benefit information can be found on the CalHR website and the CalPERS website.

These webpages are intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base, and length of appointment.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: http://www.dsh.ca.gov/Atascadero

Hiring Unit Contact:

DSH-Atascadero Employment Office

(805) 468-3384

ASHEmployment@dsh.ca.gov

Pearl Melena

(805) 468-2007

Pearl.Melena@dsh.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.

Applications postmarked on the final filing date will be accepted.

Scanned, copied, or faxed applications will not be accepted.

Applications will be screened and only the most competitive will be offered an interview.

Any limited-term appointments may transition in to a permanent appointment.

Selected candidates will be required to submit to a criminal history review utilizing Live Scan fingerprinting.

This position requires candidates to pass a Medical Evaluation. You will be required to submit to a Medical Evaluation and receive clearance prior to being hired.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.