Executive Assistant to Director

About The Role

We are looking for a highly capable, resourceful, and growth-oriented individual to work directly alongside the company founder.

This is not a traditional administrative role.

You will become the founder’s right hand - helping transform ideas into execution, organizing moving parts across the business, researching new opportunities, and ensuring important initiatives do not get lost in the day-to-day operations.

The ideal candidate is someone who learns fast, thinks clearly, stays organized under pressure, and enjoys solving problems in a dynamic environment.

If you enjoy learning new things, improving systems, and helping businesses grow behind the scenes, this role may be a strong fit for you.

What Matters Most In This Role, Strong Learning Ability

You are capable of independently learning new concepts through:

Online courses

Videos & training materials

Articles & research

Business case studies

More importantly, you can identify:

What is useful

What is practical

What can realistically be implemented

Excellent Summarization Skills

You can process large amounts of information and simplify them into actionable insights.

For example:

“Here are the 5 most important points.” “This is what applies to our business.” “These are the recommended next steps.”

You should be able to turn hours of learning material into concise, practical reports.

Strong Execution & Follow-Through

Learning alone is not enough.

You must also be able to:

Coordinate implementation

Follow up with departments

Track progress

Ensure ideas move into action

You help bridge the gap between ideas and execution.

Organized & Detail-Oriented

The founder manages multiple projects, ideas, and priorities simultaneously.

You will play an important role in:

Keeping things organized

Tracking action items

Managing follow-ups

Ensuring important details are not overlooked

Curious & Not Afraid To Ask Questions

You do not need to know everything from day one.

However, you must:

Be proactive in learning

Ask questions when unsure

Take initiative to seek clarity and improve

A strong learning attitude is valued more than pretending to know everything.

Key ResponsibilitiesResearch & Learning

Research new business ideas, tools, systems, SOPs, and operational improvements

Study online courses, training materials, and educational content

Analyze and summarize key takeaways into simple reports

Reporting & Strategy Support

Prepare concise reports covering:

Key learnings

Recommended implementations

Potential improvements

What is not relevant or practical

Execution & Coordination

Follow up with different departments on implementation progress

Coordinate tasks and ensure timelines are met

Assist in turning discussions and ideas into actionable plans

Organization & Operations

Help organize meetings, priorities, ideas, and schedules

Prepare meeting notes and action items

Improve internal workflows and SOPs where necessary

Administrative & Personal Support

Assist with scheduling, appointments, and operational coordination

Provide administrative and business support to the founder when required

Requirements

Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Project Coordinator, or similar role

Minimum 2 years of driving experience with a valid driving license **

Strong administrative, planning, and organizational abilities

Excellent written and verbal communication skills

Proficient in Microsoft Office, Google Workspace, and online productivity tools

Able to multitask and adapt in a fast-paced environment

Strong sense of responsibility, ownership, and confidentiality

Independent, resourceful, and proactive in problem-solving

Preferred Qualifications

Diploma or Degree in Business Administration, Management, Communications, or related fields

Prior experience supporting founders, directors, or senior management

Experience in operations, workflow improvement, or SOP development is a plus

Pay: $3,500.00 - $5,500.00 per month

Work Location: In person