Deputy Manager- Accounts Payable

Overview:

The P2P role is responsible for end-to-end Accounts Payable operations, ensuring accurate invoice processing, vendor management, payment execution, and compliance with internal controls and statutory requirements. The role drives governance across invoice lifecycle (GRIR, SOA validation, accruals, reconciliations) and ensures timely and accurate financial reporting, including CFO accruals and audit readiness.

Additionally, the role manages master data (vendor/customer/asset), supports procurement activities, and collaborates closely with business, tax, audit, and controllership teams as a key SPOC. It also involves supervision of outsourced operations, driving SLA adherence, strengthening controls (SOD, ACL, SAP access), and leading process improvements and automation initiatives to enhance efficiency and compliance.

Responsibilities:

P2P Role – Key Responsibilities & Requirements

1. Functional Responsibilities (Core P2P Operations)

A. Accounts Payable & Invoice Processing

Manage AP Mailbox – timely response, query resolution, and issue tracking

Perform Invoice Indexing and IR (Invoice Receipt) Processing, including Aquila exception handling

Ensure accurate SOA (Statement of Account) validation and TPDD checks

Track and clear GR/IR (Goods Receipt/Invoice Receipt) with business follow-ups

Validate license and incoming cross-charge invoice references

B. Vendor & Ledger Management

Perform Vendor Ledger Reconciliation (Open Items clearance)

Conduct Balance Sheet Reconciliations (Open Items review and closure)

Ensure GL accuracy in Purchase Orders (PO validation control)

Manage EC vs SAP reconciliation (bank account, master data alignment)

C. Payment Processing & Controls

Prepare and review Payment Proposals (Vendors): Rentals, blocks and release checks, ACL (Access Control) validation, WHT (Withholding Tax) checks, Vendor confirmations, Down payments / advance payment reviews. Includes- Process Payment Proposals (Employees)

Execute key compliance validations: SOD (Segregation of Duties) checks, SAP access review and control compliance

D. Accruals, Reporting & Compliance

Manage Accruals & Reversals, including CFO Accrual Reporting

Post TDS Correction Journal Vouchers

Support HFM Reporting (FDM, SmartView) and CFO presentations (e.g., QTR reporting decks)

Drive statutory compliance and audit readiness

E. MDM & Procurement Support

Manage Master Data Management (MDM): Vendor onboarding and validation, Cost center creation, Customer master creation, MSME verification, Employee vendor code creation, Asset master creation

Ensure document refresh and governance controls

Support PR (Purchase Requisition) creation and follow-ups

F. Audit, Governance & Cross-functional Activities

Coordinate Big 4 audit engagements, including Quickbase approvals

Support IBM operations governance and service supervision

Participate in governance forums: IBM Huddles (1 hour), Business Open Connect (30 mins)

Handle incoming cross-charges and intercompany validations

2. People / Leadership Responsibilities

Supervise and guide outsourced/third-party teams (e.g., IBM operations)

Act as SPOC for business, procurement, tax, audit, and controllership teams

Drive stakeholder communication and issue resolution cadence

Ensure adherence to SLAs, KPIs, and compliance requirements

Lead process improvements, automation opportunities, and standardization initiatives

Support team capability building and knowledge sharing

Maintain strong audit documentation and process governance framework

Escalate risks proactively and ensure closure of audit/action items

Qualifications:

Qualified/ Semi-Qualified CA / CMA preferred

5-6 years of experience in P2P / Accounts Payable / Controllership roles

Experience in shared services / GCC / large MNC environment preferred

Exposure to ERP systems (SAP mandatory; S/4HANA preferred)

Strong knowledge of: AP processes, vendor management, and payment cycles, GL accounting, reconciliations, and accruals, Tax compliance (WHT, TDS, MSME norms), Fixed assets and lease accounting basics

Hands-on experience in: Invoice processing tools (Aquila or equivalent), HFM/SmartView reporting tools, Audit handling and control frameworks (SOD, ACL)

Technical Skills- Advanced SAP (FI/MM modules) knowledge, Strong Excel skills (pivot tables, reconciliations, data analysis), Familiarity with automation tools / workflow systems (e.g., Quickbase), Understanding of data validation and master data governance