Project Coordinator

Project Coordinator

- (193994)

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe transportation is more than movement, it’s the foundation of connected, thriving communities. As part of HDR’s Transportation Business Group, you’ll help shape the systems that move people and goods safely, efficiently, and sustainably. From designing resilient highways and iconic bridges to advancing transit, passenger and freight rail, aviation, federal transportation ports and marine infrastructure, your work will directly support economic vitality, public safety, sustainable and resilient communities and quality of life. We bring together planners, engineers, architects, construction management staff, environmental, strategic communications, economists, management consultants and specialists across disciplines to solve complex mobility challenges with innovation, technical excellence, and a deep understanding of community needs. Whether you're modernizing aging infrastructure or pioneering next-generation transportation solutions, your contributions will help define the future of mobility. This isn’t just a job, it’s a chance to lead progress, drive meaningful impact, and leave a legacy of smarter, more connected transportation networks. We are all employee-owners at HDR, which is the foundation of our collaborative culture that connects employees around the world.

In the role of Project Coordinator, we'll count on you to:

Take responsibility for a wide variety of specialized project-related administrative and accounting functions

Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records

Compose and develop correspondence and reports

Manage project insurance matters

Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance

Manage project documents and files

Answer questions regarding company policies, procedures and guidelines

Organize and coordinate meetings, and assist with presentations

Work with complex contracts and sub-agreements

Track and monitor project budgets, workloads and schedules

Actively participate in project reviews

Exhibit professionalism with clients

Work closely with multiple Project Managers and project teams

Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions

Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed

Oversee activities of other administrative project support staff as needed

Perform other duties as needed

Required Qualifications

Bachelor's degree

A minimum of 5 years related experience

Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) Burlington, ON: $64,000- $92,000

At HDR, the health and safety of our employees is of the upmost importance. In accordance with local safety, health, and environmental legislation, HDR is committed to developing, maintaining, and enforcing proactive safe work policies, procedures, and standards.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and other applicable legislation, we are committed to meeting the accessibility needs of persons with disabilities. Candidates with disabilities may request reasonable accommodation throughout the recruitment and selection process by contacting our Human Resources team.

HDR is a certified Living Wage Employer in Ontario, British Columbia, and Alberta.

Primary Location:

Canada-Ontario-Burlington

Industry:

Transit

Schedule:

Full-time

Employee Status:

Regular

BusinessClass:

Railway Design

Job Posting:

Jul 6, 2026