Process Associate

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Key Responsibilities

Follow up with property managers to ensure the timely submission of property management reports.

Support the onboarding of property managers and assist them with data submission processes.

Map, reconcile, and validate data between 4see and property manager submissions.

Configure and maintain Chart of Accounts (CoA) mappings and related data structures.

Review financial and non-financial data received from property managers for completeness, accuracy, and consistency.

Identify missing, incorrect, or anomalous data and coordinate with stakeholders to resolve discrepancies.

Perform data validation checks and analytical reviews to maintain high reporting quality.

Review OCR-processed invoices to ensure accuracy and completeness before progressing through approval workflows.

Liaise with vendors to obtain invoice corrections, supporting documentation, or clarifications as required.

Support invoice approval processes and managed services operations across real estate portfolios.

Required Skills & Experience

Background in Real Estate Leasing, Property Operations, Finance, Accounting, or Managed Services.

Strong analytical and problem-solving abilities with exceptional attention to detail.

Ability to identify inconsistencies, discrepancies, and errors within financial and operational datasets.

Excellent communication and stakeholder management skills.

Experience working with large datasets and managing multiple follow-ups simultaneously.

Proficiency in Microsoft Excel and data reconciliation activities.

Preferred Qualifications

Accounting or Finance qualification/background would be an added advantage.

Experience with real estate platforms such as Yardi, MRI Software, or similar property management systems.

Understanding of invoice processing, OCR validation, General Ledger (GL) coding, and financial reporting concepts.

Familiarity with data quality controls and reporting processes within real estate operations.

Key Competencies

Data Analysis & Validation

Financial Reconciliation

Stakeholder Management

Problem Solving

Process Improvement

Attention to Detail

Communication & Coordination

Time Management

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.