Project Planning & Document Controller

Project Planning & Document Controller

Location: Navi Mumbai, India (Project Site Deployment)

Reporting To: Senior Project Manager / Project Director

Business Title: Senior Executive / Manager

We are seeking a Project Planning & Document Controller to support the execution and delivery of large-scale electrical Low Side works for hyperscale data center projects, primarily involving MV and LV systems, RMUs, transformers, busducts, UPS, cabling systems, and ELV infrastructure.

This role is ideal for a detail-oriented project professional with strong expertise in project planning, scheduling, progress tracking, MIS reporting, and document control management within EPC or infrastructure projects.

The incumbent will play a critical role in ensuring timely project reporting, schedule governance, document accuracy, version control, and seamless coordination across project stakeholders, enabling efficient execution in line with defined project management processes and client requirements.

Key Responsibilities & Tasks

Develop, maintain, and monitor detailed project schedules, timelines, and milestone trackers in alignment with project execution plans.

Prepare and update weekly/monthly progress reports, dashboards, and MIS reports covering schedule status, milestones, delays, and recovery plans.

Track project deliverables, dependencies, and critical path activities to ensure adherence to committed timelines.

Coordinate with site teams, engineering, procurement, quality, and vendors for regular progress updates and schedule alignment.

Support the Project Manager in forecasting project timelines, resource planning, and risk identification related to schedule slippages.

Maintain and manage all project documentation including drawings, technical submissions, RFIs, approvals, MOMs, change records, and client communications.

Ensure proper document control processes, version control, numbering, filing, and retrieval systems are followed across internal and external stakeholders.

Manage document transmittals between client, PMC, vendors, consultants, and internal teams while ensuring timely closure of comments.

Track pending approvals, submissions, and documentation milestones to avoid execution delays.

Support project review meetings by preparing planning reports, action trackers, and documentation status reports.

Maintain records related to contractual documents, project correspondences, and compliance documentation.

Ensure adherence to company processes, quality standards, and EHS documentation requirements.

Ideal Candidate Profile

Education

Bachelor’s Degree in Engineering / Project Management / Construction Management

Relevant certifications in Primavera P6 / MS Project / Document Control Systems will be preferred

Experience & Competencies

6–10 years of experience in project planning, scheduling, and document control within EPC, electrical infrastructure, or data center projects

Strong experience in project scheduling tools such as Primavera P6 / MS Project

Hands-on expertise in document management systems, version control, and client documentation workflows

Exposure to electrical infrastructure, data center, mission-critical, or fast-track projects will be an added advantage

Strong understanding of project lifecycle management, milestone tracking, and reporting governance

Excellent coordination skills with ability to work across multiple stakeholders and functions

Strong analytical, communication, and documentation skills

Ability to work in high-pressure, deadline-driven project environments