Bank Medical Records Administrator

Bank Medical Records Administrator | Spire Parkway Hospital | Solihull, Birmingham | Private Hospital | Flexible working hours |

Spire Parkway Hospital have an exciting opportunity for an Administrator to join our medical records team on a bank, occasional basis. As Medical Records Administrator, you will provide clerical support within the Medical Records Department to ensure an effective and efficient case note filing and extraction service to all users. This will include retrieval, tracking and filing of case notes, identify and filter case notes in accordance with Spire Policies.

Spire Parkway Hospital in Solihull, West Midlands offers a comprehensive range of private hospital services. Our hospital is rated Good by the CQC for all parts of the inspection except for Patient Care, which is rated Outstanding. The report states, “Staff treated patients with compassion and kindness, respected their privacy and dignity, took account of their individual needs, and helped them understand their conditions. They provided emotional support to patients, families and carers.”

Our dedicated hospital team are passionate about excellent patient care and we offer a range of specialist treatments to patients across Birmingham, Warwickshire and the West Midlands. This includes diagnostic services, rehabilitation, cutting-edge surgical procedures and excellence in specialist fields like orthopaedics, women’s health and cancer care. We have 51 bedrooms and five operating theatres.

Duties and Responsibilities (not limited to):

To record and track, the movement of case notes into each department using Track file

To file case notes and other documentation in order to ensure a prompt and accurate retrieval

service

To extract case notes in a timely manner ensuring that items are correctly booked out of the library

to the new destination and either sent or made available for collection to the ward, clinic or office

requesting the notes

To maintain case, note folders to agreed standards: filing documentation within designated sections

of the folders replacing contents into with new folders, in order to support clinicians in locating and

recording information

To check the case, note attendance details, dates and alert sheets against the Patient Administration

System to ascertain if the notes can either be destroyed, fall into the category of off-site storage or

need to be merged with another active set of notes

To assist in the maintenance of evidence files by checking for completeness, following up requests

for missing items and ensuring that all documentation received is current and stored in a structured

format in readiness for inspection

To liaise with off-site storage representatives in order to ensure timely delivery and collection of

case notes

Provide and receive patient information for consultant clinics and Wards, ensuring that all patient

information is provided, received and recorded in accordance with GDPR the Data Protection Act

and Spire policies

Who are we looking for?

Good standard of secondary education with demonstrable literacy and numeracy skills

Track record of successful delivery in a similar role, in an office and / or customer service environment

Knowledge of GDPR and the Data Protection Act

Computer/IT literate

Excellent interpersonal and communication skills

Confident telephone manner with the ability to communicate with a wide range of customers at all levels

The ability to work effectively as part of a team

Benefits:

We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

Bank colleagues are paid weekly

We offer competitive rates to our bank colleagues who work on a flexible basis, often to cover busy periods, sickness, or annual leave

Save an average of £50 per month with our free onsite car park

Access to Spire Healthcare pension

Access to Blue Light Card

Free uniform

Free DBS

Full induction, including mandatory training updates

Opportunities for further training and progression into permanent posts

Knowledge, support and guidance through your recruitment journey from Spire’s specialist Resourcing Team

We commit to our employee's well-being through work life balance, on-going development, support and reward.

About Us: Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services.

We have achieved our market leading position because of our Purpose, which is to 'make a positive difference to people's lives through outstanding personalised care' . Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated ‘Good’ or ‘Outstanding’ by the Regulators; these are sector leading standards.

About the Team: At Spire Parkway Hospital, we’re a leading provider of private hospital treatments for our patients across the Midlands and beyond. We offer specialised and personalised healthcare through fast access to consultations with specialists in a wide range of treatments, supported by advanced imaging and diagnostic technology.