Scheduling Administrator

Company Description

We’re Hiring: Scheduling Administrator!

Location: Milton Keynes, MK17 8LX - Onsite

Pay: £28,000 + £3,500 Night Allowance!

Working Hours: Monday - Saturday (10pm-7am)

Learning & Development: From day one, you’ll gain access to outstanding Learning and Development opportunities, Mentorship, and a whole load of benefits from big brand discounts to give back schemes!

Grade: C

We’re building something new - and this role is right at the centre of it.

As part of our growing Workforce Management function, we’re looking for Scheduling Administrators to help keep our operations running smoothly day to day. This is a brilliant opportunity to join a fast-paced environment where your work has a real, visible impact on how we deliver services to our customers.

If you’re organised, detail-focused, and enjoy being at the heart of a busy operation, this is your chance to be part of a team that’s shaping how we work with visibility across with business.

As a Scheduling Administrator, you’ll play a vital role in keeping everything on track, ensuring shifts are filled, schedules are accurate, and our people are where they need to be.

Working closely with the wider WFM team, you’ll balance business needs, client requirements, and employee availability to support seamless service delivery. From managing last-minute changes to maintaining accurate data, your work will help ensure we deliver consistently high standards across the business on all our sites.

Your planning expertise can take you further. From Rail and Retail to Contact Centres and Logistics, we welcome diverse experience and fresh thinking. Join us and help build the future.

Job Description

What you’ll be doing:

Accurately schedule and roster employees, ensuring full coverage across sites at all times

Respond quickly to absences, changes, and last-minute requests, keeping operations running smoothly

Act as a first point of contact for workforce queries, providing support to employees and stakeholders

Maintain accurate records within the WFM system, ensuring all data is up-to-date and reliable

Support the management of on-call and escalation processes to resolve scheduling issues

Help ensure all personnel are correctly trained and compliant with licensing requirements

Monitor and improve rostering accuracy, helping reduce payroll queries and errors

Proactively identify gaps in coverage and support solutions to address them

Assist with temp and ad-hoc work allocation, ensuring client needs are met efficiently

Support payroll processes by ensuring accurate data input and query resolution

Communicate effectively with colleagues and stakeholders to ensure alignment across operations

Contribute to a culture of continuous improvement, efficiency, and high standards

Please Note: This list is not extensive but gives a good overview of the duties of the role! We welcome applicants from different industries and innovators ready to make a big impact!

Qualifications

What you’ll bring:

Good IT skills and experience working with systems or the ability to learn new ways of working at pace (WFM experience a plus)

Excellent problem-solving and time management abilities

A proactive and flexible approach

The confidence to manage competing priorities

Ability to utilise MS Packages, Outlook, etc.

5-year Checkable Employment history with no gaps or the ability to cover any gaps in employment.

Right to Work in the UK.

Additional Information

It’s great to see you’re considering a career with Securitas UK!

Join our global team of 336,000+ colleagues and help make the world a safer place.

At Securitas, we live by our values of Integrity, Vigilance and Helpfulness, and our People Promise:

Opportunity – We see potential in every person and situation

People – We open our eyes to all that’s good

Purpose – We make your world a safer place

What You Can Expect

Our Recruitment Team reviews every application carefully. Applying can feel daunting, but we’re here to support you - just email us if you need help.

Diversity & Inclusion – Be Yourself

We are an inclusive employer, proud of our Level 2 Disability Confident status (we will always try our hardest to guarantee interviews for eligible candidates, should you meet the roles minimum requirements, having disclosed a disability to our Talent Team upon application). We support equality through Employee Networks - Our real change makers of the business.. YOU, the Race at Work Charter, and the Armed Forces Covenant. We also celebrate diversity with events like BSL Week, International Women’s Day, PRIDE and Black History Month.

Your Benefits

STRIVE– Securitas Perks gives you access to a great range of discounts on a variety of retailers, services and everyday spending to suit your shopping habits.

Dental Plans - A range of plans providing support, providing cash back towards everyday dental costs, such as dental examinations, X-rays, and treatment

HSF Health Plan - Range of healthcare cash plans at highly discounted rates, providing families with peace of mind by getting cash back on everyday medical costs, such as dental check-ups, contact lenses and acupuncture, and by covering unexpected costs.

Cycle to Work – A super cost-effective way of getting a brand new bike, cycling equipment or both. Save up to 42% of the usual cost and spread the cost over several months from your salary.

Specsavers – Save money on eye tests and when purchasing spectacles.

WeCare – A 24/7 online GP, mental health support service, get fit programme and more.

Toothfairy – Online access to advice and guidance, from real UK Dentists.

Pension Plan – Plan for your financial future by building up a benefit in the Securitas Pension Plan, with the benefit of employer contribution plus tax relief on your contributions.

Payroll ISA – An ISA savings account is a great way to meet your longer term personal financial goals.

Free Mortgage Advice

Go & Live – Financial Wellbeing Hub

Death in Service Benefit - Permanent employees are automatically covered for Life Assurance, which would provide a lump sum benefit to your beneficiaries in the unfortunate event of death in service whilst employed by Securitas

Take the Next Step

Join a team that values you. Click ‘I’m Interested’ and start your career with Securitas UK today.

See a different world.