CBS Legal Operations Specialist

No Relocation Assistance Offered

Job Number #174428 - Del.Miguel Hidalgo, Mexico City, Mexico

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specialising in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values - Caring, Inclusive, and Courageous - we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.

Legal Operations Specialist

Location: Mexico City

Role Summary

Are you a tech-savvy finance or systems professional ready to power the digital evolution of a global legal team? As our Legal Operations Specialist, you will own the day-to-day administration of the Corporate Legal Budget, driving strict spend management, outside counsel electronic billing, and cross-functional payment workflows. Reporting directly to the CBS Legal Operations COE Team Lead, you will serve as a critical technical bridge, maintaining our SAP and Onit eBilling integrations while developing next-generation AI reporting dashboards. Joining Colgate-Palmolive means bringing your strong financial judgment to a diverse, global team that values operational excellence, tight deadline execution, and continuous technological innovation.

Responsibilities

Spend Tracking & Budget Administration: Partner with practice area teams to build, track, and analyze annual budgets and official estimates, proactively mitigating financial risks and identifying cost-saving opportunities.

Procure-to-Pay Oversight: Lead end-to-end vendor administration for outside counsel and third parties, managing purchase orders, monitoring monthly accruals, and resolving complex invoice workflows in SAP and electronic billing tools.

Systems & Integration Administration: Serve as the technical administrator for the GLO eBilling system, managing law firm onboarding, currency configurations, threshold routing, and system integrations with corporate Accounts Payable.

Cross-Functional Litigation Finance: Collaborate closely with global insurance providers, corporate personnel, and local counsel to reconcile defense costs, execute settlement payments, and guarantee proper financial allocation reporting.

Technology & AI Innovation: Identify, document, and test core system enhancements with managed service vendors while developing data-driven reporting dashboards and advising legal teams on enterprise AI tool adoption.

Required Qualifications

Bachelor’s degree in Business, Management, Computer Science, Mathematics, Engineering, or a closely related field.

Intermediate to advanced English level, both oral and written?

4+ years of hands-on experience utilizing SAP or equivalent enterprise resource planning (ERP) systems within a corporate setting.

4+ years of professional experience managing specialized corporate electronic billing (eBilling) systems and automated payment integration tools.

Advanced proficiency in data analysis software, specifically featuring documented capabilities building pivot tables and writing complex financial functions in Microsoft Excel or Google Sheets.

Proven ability to work successfully within a dynamic, shifting technology environment while executing tight financial deadlines across diverse, cross-cultural global teams.

Preferred Qualifications

Experience navigating internal Colgate-Palmolive procure-to-pay systems (including eBuy, SAP, and OpenText) and the Global Legal Organization's vendor network.

Professional background acting as a Technical Business Analyst, including defined experience gathering systems requirements and coordinating User Acceptance Testing (UAT).

Experience administering Onit Matter Management software and building automated business intelligence reporting frameworks inside Tableau.

Practical familiarity leveraging generative AI platforms or custom workforce automation solutions to optimize daily business administrative tasks.

Our Commitment to Inclusion

Our journey begins with our people - developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

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