PMO Lead

PMO Lead | Melbourne

Initial 12 Month Max-Term contract

Supporting across a range of high-profile integration projects

True flexibility and hybrid ways of working

About the Role

We have started a multi-year and discipline program of work to uplift our existing core systems across Australia and New Zealand over the next few years (the ‘Our Tools’ program).

Our Tools will impact the whole business in some way from executive leaders through to our drivers and frontline teams. The program will improve how Kinetic manage finance, procurement, people info, payroll, legal, the maintenance of our buses, service delivery and safety.

The PMO Lead is responsible for coordinating, scheduling and maintaining oversight of training and workshop activities that support the delivery of change initiatives across the business.

You'll also work closely with business leads, project managers and system integration partners to provide clear visibility of the full training schedule, proactively manage conflicts, and minimise disruption to operations and project timelines.

In addition, you will support Our Tools project managers by coordinating day‑to‑day activities, maintaining project documentation, and ensuring effective communication and follow‑up. The role helps keep projects organised, on track, and aligned with agreed schedules, governance, and reporting requirements.

What You Will Do

Coordinate and maintain detailed training and workshop schedules across multiple locations, audiences and project milestones

Manage participant nominations and attendance across multiple sessions/streams, ensuring the right people are scheduled into the most appropriate sessions

Work closely with business leads, project managers and system integration partners to maintain clear, up-to-date visibility of schedules, changes and expectations

Identify and resolve scheduling conflicts early (including operational constraints and competing priorities) through negotiation and replanning to minimise impacts to individuals, sessions and project timelines

Maintain accurate training, attendance and project records (schedules, registers, trackers and documentation) to support reporting, governance and decision-making

Provide day‑to‑day coordination and administrative support to Project Managers across assigned projects, including meeting coordination (agendas, minutes and action tracking) and stakeholder communications/logistics

Support project reporting and administration, including status updates (progress, risks, issues and dependencies) and financial/resource tracking (timesheets and invoicing), in line with agreed frameworks, standards and processes

What You Will Need

Proven experience in PMO environments, training coordination, scheduling, workforce coordination or similar roles – ideally within a system implementation environment

Demonstrated ability to manage complex schedules involving large numbers of people

Strong organisational skills with high attention to detail

Experience working with multiple stakeholders across a large, operationally focused organisation

Confidence identifying issues, managing dependencies and negotiating practical solutions

Comfortable working in a fast-moving environment where plans may change

Previous Learning Management Solutions (LMS) administration would be viewed favourably

About us:

At Kinetic, we don't just move people - we're creating the positive change our planet needs. As a leader in sustainable transport, we're committed to creating cleaner, safer, and greener environments for generations to come.

Our size and scale give our people real opportunities to learn, grow, and progress in their careers. Calm, positive and respectful team players thrive here. Our people embrace change and are encouraged to stretch their comfort zone while making a difference. We challenge each other to be our best.

We're driven by respect, diversity and genuine connection. From networking groups to community partnerships and volunteering, our camaraderie naturally brings people together. Our energy and dedication keep communities moving and our people growing.

How to apply:

If you're interested in this rewarding role with Kinetic then click the 'Apply' button now!