Project Administrator (Grade 3), Work Health and Safety

Employment Type - Temporary Part Time

Hours per fortnight - 48

Job Category - Administration - OH&S

Req Id - 8807

Build your career with Victoria’s largest regional health service

Support a meaningful psychosocial health and safety project that improves workplace wellbeing and safety outcomes

Temporary part time role until 30/06/2029 | 48 hours per fortnight | 5 weeks leave pro rata & salary packaging

About the role

We are seeking a highly organised and proactive Project Administrator to provide high-level administrative and coordination support for a large-scale psychosocial health and safety project. Working closely with the Project Manager, you will play a critical role in supporting the successful delivery of project outcomes by ensuring effective coordination, communication, and administration across all project activities. This role is responsible for supporting project governance processes, stakeholder engagement, documentation management, reporting requirements, and day-to-day project operations.

Key Responsibilities

Provide comprehensive project coordination and administrative support across all phases of the project, including maintaining schedules, action logs, risk/issue registers, and deliverables tracking to ensure milestones are met

Support project governance processes by coordinating meetings, preparing agendas and papers, taking minutes, tracking actions, and assisting with reporting requirements for stakeholders

Assist in the preparation, collation, and distribution of project reports, updates, and documentation to support compliance with funding, governance, and reporting obligations

Coordinate stakeholder engagement activities, including liaising with internal and external stakeholders, managing enquiries, and supporting logistics for workshops, focus groups, and meetings

What we’re looking for

Demonstrated experience in an administrative or project support role within a complex or multi-stakeholder environment, with strong proficiency in Microsoft Office Suite (Teams, Word, Excel, and PowerPoint)

Strong organisational and time management skills, with the ability to prioritise competing demands while maintaining a high level of accuracy, attention to detail, and quality in documentation and record keeping

Well-developed written and verbal communication skills, with the ability to work collaboratively, build effective working relationships, and support coordination across diverse stakeholders

Desirable: Experience in healthcare, government, or not-for-profit sectors, with exposure to project management tools or frameworks and/or an understanding of occupational health and safety or psychosocial risk concepts

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health staff benefits

Excellent working conditions and a strong sense of job satisfaction

A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program

Extensive professional development opportunities

Attractive salary packaging benefits

Living expenses capped at $9,010

Meals and entertainment capped at $2,650

For more information about working at Barwon Health, please click Here

Diversity and Inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)

Additional information

If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au

All appointments are subject to:

Satisfactory Police Record Check

Immunisation Status Clearance

Working with Children Check (if applicable)

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.

Contact person: Andrew Breach

Email: andrew.breach@barwonhealth.org.au

Phone: (03) 4215 0816

Application closing date: 26 July 2026

Internal applicants:

Shortlisting may commence prior to the closing date - early applications are encouraged.

Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.