GAZ - APS 6 - Project Coordinator - International Programs Unit

$99,734 - $111,701 per annum plus 15.4% superannuation

Ongoing , Full-time

Brisbane QLD

Position Overview

The Project Coordinator – International Programs is responsible for The Federal Court of Australia is recruiting for a Project Coordinator (APS6) for its International Program Unit. The coordinator will help lead and manage the delivery of complex international program activities. The role involves end-to-end responsibility for planning, coordination, financial management, stakeholder engagement, and reporting, ensuring activities are delivered effectively, on time, within budget, and in compliance with organisational and donor requirements. The position operates with a high degree of autonomy and contributes to decision-making, risk management, and continuous improvement of program delivery.

Position Duties

The Project Coordinator will have the following responsibilities:

Program delivery and coordination

Plan, lead and manage the delivery of complex regional, bilateral and domestic activities, including workshops, mentoring programs, exchanges, and other initiatives;

Coordinate multiple simultaneous activities across jurisdictions, ensuring alignment with program objectives and timelines; and

Ensure high-quality delivery outcomes through effective planning, organisation and oversight.

Team Leadership

Supervision of staff, including follow-up on weekly tasks, and liaison with Manager/Director as necessary,

Convening regular team meetings, including preparation of agendas, minutes, action points and ensuring prioritisation and implementation of tasks and actions arising,

Overall coordination of team activities to ensure compliance with grant and program priorities, targets and deadlines,

Manage volunteer program.

Financial and administrative management

Supervision of activity budgets, including monitoring of forecasting, tracking, reporting and acquittal processes;

Ensure compliance with financial, procurement and governance requirements, including donor policies; and

Exercise judgement in financial administration and identify and escalate risks where appropriate.

Stakeholder engagement

Develop and maintain effective working relationships with internal and external stakeholders, including judicial officers, court staff and international partners;

Provide advice and support to stakeholders to facilitate engagement and delivery of program activities; and

Coordinate communication and collaboration across multiple organisations and jurisdictions.

Reporting and advice

Prepare and contribute to briefings, reports and program documentation for senior stakeholders;

Provide advice on activity delivery, financial status, risks and emerging issues; and

Support program-level reporting requirements, including donor reporting.

Ensuring collection of surveys, data and relevant information from program activities for monitoring, evaluation and learning requirements.

Risk management and compliance

Identify operational risks and implement mitigation strategies;

Ensure activities are delivered in accordance with organisational policies and donor requirements; and

Apply sound judgement in managing issues as they arise.

Continuous improvement

Identify opportunities to improve systems, processes and delivery practices;

Contribute to the development and refinement of tools, templates and procedures; and

Support a culture of learning and improvement within the International Programs Unit.

Qualifications and experience

Relevant qualifications or equivalent experience in project management, public administration, international development or a related field.

Special requirements

May include travel within Australia and the Pacific region, including remote locations; and

Flexibility to work outside standard hours, particularly during program delivery or travel.

Contact Officer

For more information, please contact Martin Clutterback via email: martin.clutterbuck@fedcourt.gov.au or by phone: 0426 201 878.

How to Apply

To apply, please complete the application form on the Court’s careers portal.

As part of your application, you will be required to submit a written response to the selection criteria listed in the position description (maximum word limit 1500). Please ensure this document is attached before submitting your application.

If you have any issues with applying, please email recruitment@fedcourt.gov.au

Selection criteria

Applicants will be assessed against the following:

Demonstrated experience leading or managing the delivery of complex projects or programs, including coordinating activities, stakeholders and resources.

Demonstrated ability to exercise judgement and manage competing priorities to deliver outcomes within agreed timeframes and budgets.

Experience in team leadership and staff supervision.

Demonstrated experience managing financial and administrative processes, including budgeting, tracking, reporting and compliance.

Strong stakeholder engagement skills, including the ability to build and maintain effective working relationships with internal and external stakeholders.

Demonstrated ability to identify and manage risks and resolve issues proactively.

Well-developed written and verbal communication skills, including the ability to prepare briefings, reports and advice for senior stakeholders.

Knowledge of, or ability to acquire knowledge of, international or donor-funded program environments.

Important information for applicants

The duties described above are indicative and may evolve over time. Applicants are not required to have performed the exact tasks listed but should demonstrate transferable skills and the capability to perform the role.

Eligibility

Employment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:

Australian citizenship – the successful applicant must hold Australian citizenship;

Security and character clearance – the successful applicant must satisfy a Police Records Check, and may also be required to complete security clearances during the court of their employment;

Health clearance – the successful applicant may be required to complete a health declaration or attend a medical assessment to confirm their fitness for duty.

Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply but note that they cannot be engaged until their redundancy benefit period has expired.

Diversity and Inclusion

Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability.

First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.

Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.

RecruitAbility

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have disability; and meet the minimum requirements for the job. For more information visit: https:// www.apsc.gov.au/recruitability