Staffing Coordinator - Part Time Evenings

Job ID: 1161940_RR00119879

Facility: NYU Langone Hospital - Suffolk

Position Type: Full-Time/Regular

Shift: Evening

Schedule: Monday – Friday w/ rotating weekends 12:00pm – 8:00pm (Flex 2:00pm – 10:00pm)

Department: Nursing, NSG-Scheduling (E6010), NYU Langone Hospital - Suffolk,

NYU Langone Hospital - Suffolk is a 306-bed medical center, providing care to residents of eastern Long Island. The hospital facility is home to the Knapp Cardiac Care Center - an advanced heart disease diagnostic and treatment facility - as well as a modern ambulatory surgical pavilion with specialized services including women’s imaging, a sleep laboratory, and bariatric surgery. Our Provisional Level 2 Trauma Center delivers comprehensive and specialized care for patients with traumatic injuries. The Stroke Center at NYU Langone Hospital - Suffolk is designated by the New York State Department of Health as a Primary Stroke Center, with expert neurologists available to provide treatment 24 hours a day, 7 days a week. Additionally, NYU Langone Hospital - Suffolk has multiple outpatient sites, including an outpatient wound care center, a hemodialysis center, and various primary care and specialty offices.

For more information, go to NYU Langone Hospital - Suffolk, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Staffing Coordinator – Part Time Evenings – NSG-Scheduling – Part-Time – Monday – Friday w/ rotating.

In this role, the successful candidate Under general supervision and according to established policies and procedures, will utilize the automated nurse staffing office system. Gather, interpret and input information to develop reports and monitor staffing data. Serves as receptionist, maintains files, and uses discretion and judgement when screening visitors and telephone calls. Organizes work load to meet established priorities.

Job Responsibilities:

Develops optimal staffing schedule based on employee needs, unit coverage and hospital policies.

Obtains data regarding nursing coverage, staffing patterns and work productivity.

Generates daily, weekly or monthly schedules for unit or individual employees.

Revises Kronos system on a daily basis in response to sick calls, voluntary/mandatory overtime and benefit time adjustments.

Source Information: Direct Observation, Documentation Review, Employee Appraisal Review, Discussions, and Input from others.

Receives and screens visitors and telephone calls. Notifies appropriate personnel or accurately records messages.

Communicates effectively with staff and management and provides information demonstrating ordinary courtesy and tact.

Ensures confidence of staff by maintaining confidentiality on all levels.

Works collaboratively and accepts assignments willingly.

Responds to fluctuations in workload by helping to complete tasks of another staff member.

Demonstrates awareness and participates in processes that support customer satisfaction.

Seeks out Nursing Management to address issues that require their assistance to resolve.

Maintains personal appearance as outlined in organizational guidelines.

Utilizes appropriate technique when answering the telephone.

Answers telephone calls in a friendly and courteous manner.

Responds and records voicemail messages promptly.

Demonstrates ability to access the hospital in-house paging system.

Demonstrates the ability to use copy and fax machines in a discretionary and efficient manner.

Fluent in Microsoft Outlook.

Utilizes e-mail as primary source of communication and documentation.

Adheres to all processes related to e-mail communication.

Responds to email-generated workflows in a prompt and efficient manner.

Generates e-mail in a professional, coherent manner.

Coordinates staffing needs on all nursing units. Makes all attempts to cover sick calls and disability vacancies with appropriate nursing personnel, following protocol and completing necessary documentation.

Maintains organized, accurate records and documents for hospital nursing staff.

Works with Nurse Managers, Assistant Directors of Nursing and Nursing Administrative Supervisors to ensure optimum staffing on all units for all shifts.

Documents cancellation of shifts and assists in gathering attendance records for performance appraisals on an ad hoc basis.

Obtains physician signatures on death certificates for all expirations. Assists in coordinating information needed for autopsy and medical examiner cases with direction and follow-up to the AND and NAS team. Assists in referrals to Care Management, as needed.

Orders and maintains supplies necessary for efficient functioning of the department by following the appropriate approval process.

Makes efficient use of work time to allow for unforeseen problems.

Attends educational programs when applicable to job duties and responsibilities.

Demonstrates accuracy in data entry and record keeping.

Demonstrates knowledge of specific computer programming.

Documents accurately and legibly on all documents.

Promotes a professional and collegial work environment.

Minimum Qualifications:

To qualify you must have a Ability to read and write at a level normally acquired through completion of high school.

Business background with strong technical abilities, knowledge of use of standard office equipment, such as photocopy machines and computers at a level normally acquired through completion of Business School or related job experience.

Requires approximately three to six months on the job experience in order to gain understanding of departmental policies and procedures.

Requires analytical skills necessary to maintain and retrieve data and organize work load according to established priorities.

Requires interpersonal skills necessary to effectively interact with hospital personnel, medical staff, and patients or family.

Ability to concentrate and pay close attention to detail to complete required services in accordance with established schedules and deadlines.

NYU Langone Hospital - Suffolk provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Hospital-Suffolk provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $26.46 – $26.46 Hourly. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

View the Pay Transparency Notice for further details.

Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.

In this role, the successful candidate Under general supervision and according to established policies and procedures, will utilize the automated nurse staffing office system. Gather, interpret and input information to develop reports and monitor staffing data. Serves as receptionist, maintains files, and uses discretion and judgement when screening visitors and telephone calls. Organizes work load to meet established priorities.

Job Responsibilities:

Develops optimal staffing schedule based on employee needs, unit coverage and hospital policies.

Obtains data regarding nursing coverage, staffing patterns and work productivity.

Generates daily, weekly or monthly schedules for unit or individual employees.

Revises Kronos system on a daily basis in response to sick calls, voluntary/mandatory overtime and benefit time adjustments.

Source Information: Direct Observation, Documentation Review, Employee Appraisal Review, Discussions, and Input from others.

Receives and screens visitors and telephone calls. Notifies appropriate personnel or accurately records messages.

Communicates effectively with staff and management and provides information demonstrating ordinary courtesy and tact.

Ensures confidence of staff by maintaining confidentiality on all levels.

Works collaboratively and accepts assignments willingly.

Responds to fluctuations in workload by helping to complete tasks of another staff member.

Demonstrates awareness and participates in processes that support customer satisfaction.

Seeks out Nursing Management to address issues that require their assistance to resolve.

Maintains personal appearance as outlined in organizational guidelines.

Utilizes appropriate technique when answering the telephone.

Answers telephone calls in a friendly and courteous manner.

Responds and records voicemail messages promptly.

Demonstrates ability to access the hospital in-house paging system.

Demonstrates the ability to use copy and fax machines in a discretionary and efficient manner.

Fluent in Microsoft Outlook.

Utilizes e-mail as primary source of communication and documentation.

Adheres to all processes related to e-mail communication.

Responds to email-generated workflows in a prompt and efficient manner.

Generates e-mail in a professional, coherent manner.

Coordinates staffing needs on all nursing units. Makes all attempts to cover sick calls and disability vacancies with appropriate nursing personnel, following protocol and completing necessary documentation.

Maintains organized, accurate records and documents for hospital nursing staff.

Works with Nurse Managers, Assistant Directors of Nursing and Nursing Administrative Supervisors to ensure optimum staffing on all units for all shifts.

Documents cancellation of shifts and assists in gathering attendance records for performance appraisals on an ad hoc basis.

Obtains physician signatures on death certificates for all expirations. Assists in coordinating information needed for autopsy and medical examiner cases with direction and follow-up to the AND and NAS team. Assists in referrals to Care Management, as needed.

Orders and maintains supplies necessary for efficient functioning of the department by following the appropriate approval process.

Makes efficient use of work time to allow for unforeseen problems.

Attends educational programs when applicable to job duties and responsibilities.

Demonstrates accuracy in data entry and record keeping.

Demonstrates knowledge of specific computer programming.

Documents accurately and legibly on all documents.

Promotes a professional and collegial work environment.

Minimum Qualifications:

To qualify you must have a Ability to read and write at a level normally acquired through completion of high school.

Business background with strong technical abilities, knowledge of use of standard office equipment, such as photocopy machines and computers at a level normally acquired through completion of Business School or related job experience.

Requires approximately three to six months on the job experience in order to gain understanding of departmental policies and procedures.

Requires analytical skills necessary to maintain and retrieve data and organize work load according to established priorities.

Requires interpersonal skills necessary to effectively interact with hospital personnel, medical staff, and patients or family.

Ability to concentrate and pay close attention to detail to complete required services in accordance with established schedules and deadlines.

NYU Langone Hospital - Suffolk provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Hospital-Suffolk provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $26.46 – $26.46 Hourly. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

View the Pay Transparency Notice for further details.

Salaries shown on independent jobs related websites reflect market averages and do not represent information obtained directly from NYU Langone. We invite and encourage each candidate to discuss salary/hourly specifics during the application and hiring process.

About NYU Langone Health

Be Where Everyone Is Dedicated to Exceptional Care

NYU Langone is a world-class, patient-centered, integrated academic health system with Magnet®-recognized status by the American Nurses Credentialing Center (ANCC). Our trifold mission to care, teach, and discover is achieved daily through NYU Langone’s inclusive culture devoted to excellence across the organization. Here, you can advance your career supported by exceptionally talented faculty and staff in an environment where everyone works together to deliver the best possible outcomes for our patients.

Our Hiring Process

Joining Our Team

Get ready to start your career journey at NYU Langone, where cutting-edge research meets compassionate care, and discover how you can contribute to shaping the future of medicine.

Step 1

Apply Online

The NYU Langone hiring process begins with you applying through our online portal. Be sure to update and upload your resume. Shortly after you submit your application, you will receive an email confirmation. Ten days after applying you will receive a talent assessment to be completed.

Step 2

Schedule Interviews

If selected to continue the interview process, HR will reach out via phone or email first. Then, depending on your position, they will schedule an interview with unit managers or team members. You are encouraged to dress professionally for all interviews.

Step 3

Receive Offer

If you successfully complete the interview process and are identified as a finalist for the position, we will require that you complete a professional reference process. After evaluating the completed references, a decision will be made on who will receive a preliminary offer. If you receive a preliminary offer, HR will start the onboarding process with an agreed-upon tentative start date.

Step 4

Training & Orientation

You will be contacted by an onboarding specialist who will work with you on your pre-boarding requirements. Once fully cleared, we will ask you to complete compliance orientation regulatory training. On your first day, you will attend an online required orientation to acclimate to the health system and report to your new department based on instructions provided by your hiring manager.