HR Intern

JOB DESCRIPTION Job Title: HR Intern Location: Pune Department: Human Resources Reports to: HR Recruiter Qualifications: BBA/MBA in HR Industry Preferred: Any

Job Summary We are looking for a skilled and enthusiastic HR Intern to take ownership of the complete recruitment process, from understanding staffing needs to onboarding selected candidates. The ideal candidate will have strong sourcing, coordination, and communication skills, and will be instrumental in building a talent pipeline aligned with business goals.

Key Responsibilities 1. End-to-End Recruitment Management

Manage complete hiring cycle from requisition to onboarding.

Serve as the recruitment point of contact for assigned departments.

2. Manpower Planning

Work with department heads to identify short- and long-term hiring needs.

Monitor attrition and plan replacements or new roles accordingly.

3. Understanding Hiring Requisitions

Review and validate job requisitions for accuracy.

Discuss expectations, hierarchy, and salary budgets with hiring managers.

Seek internal approvals before initiating recruitment.

4. Job Description (JD) Creation

Draft and format JDs with clear responsibilities, qualifications, and skill sets.

Ensure job descriptions are aligned with industry benchmarks and internal role expectations.

5. Job Posting & Advertisement

Post roles on Naukri, LinkedIn, Indeed, company career page, and other platforms.

Amplify reach through internal and social media promotions.

6. Sourcing & Screening

Use multiple sourcing channels (portals, referrals, social platforms) to attract candidates.

Shortlist profiles based on role-specific criteria.

Conduct screening calls to assess basic fitment and communication.

7. Initial Interviews

Conduct preliminary interview rounds to evaluate aptitude and culture fit.

Explain role structure, expectations, and company overview to candidates.

8. Interview Coordination

Schedule interviews with department heads and panels.

Communicate feedback, availability, and follow-ups effectively.

9. Salary Negotiation

Handle initial negotiations within budget parameters.

Align offers with internal compensation policies.

10. Background Verification & Reference Checks

Initiate BGV processes with vendors or internal teams.

Conduct reference checks with previous employers.

11. Onboarding Coordination

Work closely with HR operations to ensure smooth joining and induction.

Track joining status and resolve pre-joining queries.

12. Candidate Database & ATS Maintenance

Maintain accurate recruitment data in ATS/Excel trackers.

Track progress through recruitment funnel and update dashboards.

13. Reporting & MIS

Generate weekly/monthly hiring reports and metrics.

Track recruitment KPIs like time-to-hire, offer acceptance, source efficiency.

Manage and track the interview process, ensuring smooth operations and timely follow-ups.

Address any issues or changes related to the interview schedule promptly.

Prepare detailed summaries of each candidate's interaction for the recruitment team.

Assist with the preparation of recruitment materials and documentation.

FINANCIAL RESPONSIBILITIES

Ensure that offers are aligned with company compensation policies and market standards.

Negotiate salary offers and employment terms with selected candidates.

STAFF SUPERVISORY: Not applicable INTERACTION WITH PATRONS AND PUBLIC: Not applicable PHYSICAL DEMANDS: Not applicable

WORKING CONDITIONS AND ENVIRONMENT

Work Mode: In Office.

Employment Type: Full-time, Internship

Working Hours: 9:00 AM - 6:00 PM

Working Days: Monday- Saturday (Sunday fixed off)

REQUIREMENTS:

A degree in Business Administration, Human Resources or a related field.

Previous experience in HR or recruitment is a plus.

Strong communication and interpersonal skills.

Ability to maintain confidentiality and professionalism when dealing with sensitive information.

OTHER REQUIREMENTS:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic computer applications.

Experience with Applicant Tracking Systems (ATS) is a plus.

Basic knowledge of various job portals such as LinkedIn, Indeed, WorkIndia, etc.

Pay: ₹5,000.00 - ₹8,000.00 per month

Work Location: In person