Production Administrative Assistant

Description

YOU ARE… an influencer, critical thinker, and collaborator to your stakeholders. You are passionate about safety, developing people, and your background in [wood sciences, wood products, manufacturing, etc.] is a powerful combination. You understand the importance of maximizing operational excellence, while continuing to maintain our company’s reputation.

WE ARE…a safety first, safety always-focused team with a culture that fosters inclusion and empowers everyone to have a voice. We understand the goals and have the knowledge, skills and training to effectively perform our jobs. Success is the responsibility of the collective team, and our Core Values and People Principles guide our business decisions and how we operate every day.

Weyerhaeuser is seeking an Administrative Assistant for our Monticello, AR Engineered Wood Products (EWP) facility. This is a full-time, salaried non-exempt position reporting to the Finance Manager. This role supports financial, administrative, and front office functions while partnering with Production, Finance, Procurement, and HR teams to ensure accurate records, strong internal controls, and efficient day-to-day operations.

Short-Term Key Functions (Startup Phase – Pre-Production Support)

During the initial phase, this role will support a mill that is currently under construction. Responsibilities will be dynamic and ad hoc in nature, with a focus on supporting site startup activities, building foundational processes, and ensuring administrative and financial readiness for operations.

Provide administrative and project coordination support to mill leadership

Assist in establishing administrative, HR, payroll, and financial processes

Support onboarding and hiring logistics for new employees

Maintain documentation for startup activities and compliance

Support cross-functional startup teams

Assist with tracking startup-related costs and invoices

Coordinate meetings and communications

Support ad hoc requests to ensure successful mill startup

Long-Term Key Functions (Post-Startup Operational Support)

Maintain tracking systems and records with compliance requirements

Provide administrative support for HR functions

Support mill operations and internal coordination

Prepare reports, presentations, and communications

Perform payroll audits and provide support

Assist in maintaining internal controls

Coordinate donations and promotional requests

Complete month-end administrative responsibilities

Provide front office and visitor coverage, a needed

Qualifications

High School diploma or GED

3 or more years of relevant experience

Proficiency in Microsoft Office

Strong organizational and communication skills

Ability to manage multiple priorities

Professional handling of confidential information

Self-starter with strong teamwork mindset

Preferred Qualifications

Associate’s degree or higher

HR or payroll experience

Experience with UKG, SAP, and/or Concur

Manufacturing environment experience

Monticello is a uniquely charming town that combines natural beauty with a strong sense of community, making it a hidden gem in southeast Arkansas. Home to the University of Arkansas at Monticello (UAM), the town is also conveniently located near Little Rock and Pine Bluff, providing easy access to big-city amenities and attractions. Monticello provides a variety of cultural and historic activities, and the beautiful Lake Monticello offers outdoor/wildlife recreational opportunities such as fishing, boating and camping.

About Wood Products

We've been delivering quality building products and solutions to our customers for more than 100 years. From builders and dealers to specifiers and homeowners, we offer exceptional product performance and unparalleled support. For more than a century, we’ve been building our reputation as a leader in sustainable wood products.

About Weyerhaeuser

We sustainably manage forests and manufacture products that make the world a better place. We’re serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines in locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference. We know you have a choice in your career. We want you to choose us.

Compensation: This role is eligible for our annual merit-increase program, and we are targeting a pay range of $24.00 to $36.00 per hour based on your level of skills, qualifications and experience. You will also be eligible for our Annual Incentive Program, which offers a cash bonus targeting 5% of base pay. Potential plan funding may range from zero to two times that target.

Benefits: When you join our team, you and your dependents will be offered coverage under our comprehensive employee benefits plan, which includes medical, dental, vision, short and long-term disability, and life insurance. We offer a pre-tax Health Savings Account option which includes a company contribution. Other benefit options are also available such as voluntary Long-Term Care and Employee Assistance Programs. We also support personal volunteerism, sponsor a host of diversity networks, promote mentoring, and provide training and development opportunities to help you chart your path to a fulfilling career.

Retirement: Employees are able to enroll in our company’s 401k plan, which includes a paid company match in addition to our annual contribution equal to 5% of your base salary.

Paid Time Off or Vacation: We provide eligible employees who are scheduled to work 25 hours or more per week with 3 weeks of paid vacation to use during your first year of employment. In addition, after being employed for six months, eligible employees begin to accrue vacation for future use. We also recognize eleven paid holidays per year, providing a total of 88 holiday hours.

Job Administrative, General Management, Legal, Real Estate, & Miscellaneous

Primary LocationUSA-AR-Monticello

Schedule Full-time

Job Level Individual Contributor

Job Type Experienced

Shift Day (1st)

Relocation Assistance Not Available