Administrator, MICE Integrated Services (Temp)

WE TAKE YOU ABOVE BEYOND

Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands.

Job Responsibilities

Provide administrative support in the MICE Integrated Services Team for Sales and MICE Teams

Contribute to the various work processes of Pre-Sales, Contracts Management and Post-Sales

Responds promptly to business leads received via email or phone

Maintain accurate and detailed records of customers and business leads in systems

Primary prospecting management and lead assignment for Sales Team

Prepare contracts, proforma invoices and perform the related routing processes

Perform booking recap process on signed contracts to ensure data accuracy and terms are in line with our policies

Banquet Event Order summary and distribution

Administrative and operational requisitions of events related items through Ariba system

Track inventory of all supplies and premiums inclusive of inventory management

Perform administrative function in MICE Management team in learning and talent development such as tracking of recertification and training completion, training enrollment, coordination of trainings requisites with vendor, management of financial transactions and accruals.

Perform administrative functions within the Department, make discretionary decisions and interface with all appropriate Departments on the property

Perform other related duties as assigned by the Reporting Manager

Maintain confidentiality of all materials

Job Requirements

Education & Certification

Minimum Diploma qualification

Proficiency in Microsoft Word, Excel, PowerPoint, Outlook

Experience

Prior related or administrative experience is advantageous.

Experience in MICE, hospitality, or events industry will be an added advantage.

Other Prerequisite

Good communication skills, both written and oral

Well-groomed and professional disposition

Attention to detail, task-orientated

High adaptability and flexibility

Have good time management

A team player as well as the ability to work independently

Warm, friendly, positive, and able to work well with others

Able to work in a fast-paced environment

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.