Administration Assistant

ABOUT THE ROLE:

The primary purpose of the Administration Assistant is to be responsible for administrative functions and providing support to the rest of the team. You will perform various administrative and clerical tasks to support our office and the operational team, ensuring that all administrative tasks within the office are carried out in an efficient and timely manner.

Specific Responsibilities

Site inductions

Maintaining employee safety and training records

Entering workshop data into software program

Contacting employees and contractors to obtain missing paperwork

Auditing received paperwork for accuracy

Accounts receivable support

Data entry, Scanning and filing

Manage site switchboard and incoming calls

Prepare agendas and make arrangements for meetings.

Compile, transcribe, and distribute minutes of meetings.

Attend meetings in order to record minutes.

Manage incoming correspondence.

Prepare responses to correspondence containing routine inquiries.

Perform general office duties such as ordering supplies, maintaining records management systems, processing invoices and performing basic bookkeeping work.

Make travel arrangements for Managers.

Prepare reports, memos, letters and other documents, using word processing, spreadsheet and/or Presentation software.

Set up and oversee administrative policies and procedures for offices.

Manage the PPE inventory and distribution process

Support site HR activity through co‐ordination of recruitment

Key Competencies & Skills:

Secondary education

Microsoft Word, Microsoft Excel, Microsoft PowerPoint skills preferred

Email management, Data Entry and working across spreadsheets skills

Excellent communication skills both written and oral

Ability to multitask and prioritise projects

Proven ability to pick up internal systems (IT) quickly

Flexible approach with strong business acumen

ABOUT YOU

You will be committed to safety in the workplace and be committed to 100% Chain of Responsibility compliance. We're proud of our ‘Qube BeSafe’ initiative and provide extensive on-the-job training to ensure you get home safely at the end of every day.

ABOUT US

Qube Ports provides port solutions and logistics services with bulk and general handling facilities in over 40 Australian, New Zealand and Southeast Asian ports. Qube Energy/Forestry is a subsidiary of Qube Ports. Qube Ports is the leading Stevedoring, Bulk Logistics and Port Management service provider in Australia

Qube Ports manages 25 sites for the forestry industry in Australia and New Zealand and is also the leading provider of supply chain logistics services to the energy sector, supporting thousands of onshore wells and rig supply vessels, barges and offshore construction vessels annually.

We lead the market in providing purpose-designed solutions for our customers, handling containers, bulk, automotive and general cargo.

BE SAFE is at the core of everything we do. We are committed to creating a safe working environment for our team and clients, ensuring that every operation is conducted with the highest standards of safety and care. Our focus on efficiency means we are constantly optimising our processes to deliver the best results, while our dedication to reliability ensures that our clients can count on us to meet their needs, every time.

Imagine working with a team that is committed to maximising the value of our current services while boldly diversifying into a full suite of in-house transport, and supply chain services. Our operations are data-driven and supported by cutting-edge systems and IT solutions, all managed by a high-performance team dedicated to excellence.

Why QUBE?

At Qube, we recognise that our people are our most important asset and are the engine that drives our organisation, playing a vital role in ensuring our business achieve our objectives and deliver on our commitments. We believe that attracting the right people, maximising their contribution, and rewarding performance is vital for success.

BENEFITS

Up to 50% off gyms, studios, active wear, healthy meals, supplements, recovery and more through the Qube Fit program.

Discounted health insurance

Special paid leave to participate in volunteering activities

Unlimited access to employee assistance program delivered through Sonder

Generous paid parental leave

Access to Qube wellbeing program