Legal Executive Assistant

Legal Executive Assistant

San Francisco, CA | Hybrid | Full-Time

About the Role

The Legal Executive Assistant (LEA) serves as a trusted business partner to senior attorneys, managing the daily operations of a complex legal practice so attorneys can focus on client work and business development. This is an executive-level support role requiring both strong administrative expertise and a solid working knowledge of legal procedures, terminology, and documentation. The LEA works collaboratively with Legal Administrative Assistants (LAA) and Legal Support Assistants (LSA) to ensure seamless delivery across all practice functions.

Key Responsibilities

Manage attorney projects and deadlines, coordinating with legal and administrative teams to ensure all milestones are met efficiently

Serve as a primary liaison between attorneys, clients, and internal departments, handling inquiries, relaying information, and exercising independent judgment when responding on behalf of attorneys

Delegate tasks to LSAs and internal support teams; monitor progress and communicate updates to ensure timely, accurate delivery

Mentor and provide ongoing professional development feedback to LSAs supporting the attorney's team

Draft, proofread, and finalize legal documents, correspondence, and presentations; review all work product for accuracy before delivery

Oversee electronic and physical filing systems within the firm's document management system, ensuring all materials are organized and current

Conduct research and compile information to support case preparation and attorney briefings

Coordinate complex meeting logistics including agendas, materials, and follow-up on action items

Manage billing processes including prebill review, approval workflows, and final bill delivery; serve as attorney proxy on billing matters

Manage attorney calendars, resolve scheduling conflicts, and coordinate complex travel itineraries

Ensure expense reports and time entries are submitted accurately and on time

Ideal Candidate

Exercises sound judgment, discretion, and professionalism when handling confidential and sensitive legal matters

Strong communicator - clear and concise in writing and verbally, with the ability to interact effectively with attorneys, clients, and support staff at all levels

Highly organized with excellent time management skills; able to prioritize and multitask in a fast-paced, high-pressure environment

Detail-oriented with a proactive, solutions-focused approach

Tech-savvy and comfortable with legal research tools, case management software, billing platforms, and standard production applications (Word, PowerPoint, Excel)

Experienced with AI-powered tools for document production, review, and research

Proficient in virtual collaboration tools (Zoom, Microsoft Teams)

Adaptable and eager to learn as technology and practice needs evolve

Education & Experience

Minimum: High School Diploma or GED

Preferred: Bachelor's degree in Legal Studies, Business Administration, or related field

5+ years of administrative experience supporting senior-level leadership in a corporate or legal environment

Compensation & Schedule

Pay range: $49.45 – $65.52/hour (DOE); non-exempt, overtime eligible

Hybrid schedule (in-office + remote)

Full benefits package including medical, dental, vision, and 401(k)

No immigration sponsorship available. Agency submissions not accepted.

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