Executive Administrative Business Partner 2, Finance

Overview

We are searching for an experienced, reliable, detail-oriented Executive Assistant Business Partner (EABP 2) to be part of our Finance team. The Executive Assistant will support the VP of Financial Planning & Analysis in addition to 1-2 Director Level leaders, and will be responsible for performing a wide variety of administrative duties. The ideal candidate is self-motivated, proactive, professional, and capable of managing their workload as well as their executive’s calendars and prioritizing tasks in a fast-paced environment.

Responsibilities

Calendar Management: Own business partners’ complex calendar; coordinate across teams and EABPs by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.

Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organization-wide meetings. Manage review materials for key internal/external meetings if needed.

Travel: Manage travel by carefully considering and deciding optimum travel arrangements and itineraries.

Leadership: Possess a high degree of initiative to take independent action and be able to always exercise proper judgment. Be the “eyes and ears” of the organization and be sensitive to the needs of employees. Have the ability to tame organized chaos while remaining calm and composed. Be trustworthy and able to exhibit a high degree of confidentiality and integrity. Be approachable and eager to provide counsel and direction to team members/peers

Business acumen: Have a keen understanding of the organization – the vision, business direction, and mission. Leverage your administrative expertise to be two steps ahead of your executives by problem solving, understanding priorities, and planning ahead for reoccurring events and tasks

Projects: Partners with other EABPs or cross functional team members on special projects (e.g. floor plans, team culture). Take initiative on researching, implementing, and improving systems and processes

Tool Management: Reconcile and manage expense reports on behalf of leaders and ensure adherence to company policy across the organization. Coordinate with technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome. Maintain organizational charts and email distribution lists.

Qualifications

Minimum of 8 years working at the Executive administrative level, preferably supporting C-Level senior staff members

Ability to exercise complete discretion and handle highly confidential information with 100% integrity.

Proven leadership skills and teaming capability. Ability to coach and inspire others.

Self-starter who can operate independently, prioritize ruthlessly, and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges

Anticipatory - must be able to plan ahead and identify unforeseen needs

Adaptability - embrace change and pivot when changes arise

Perseverance - ability to see things through completion regardless of obstacles

Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment

Excellent verbal and written communication skills including the ability to communicate with all levels of the organization

Cultural steward - brings an element of fun and caring to the workplace

Strong familiarity with technology preferred

Expert level knowledge of Microsoft Office (Advanced Word, Excel, PowerPoint) skills or Google suite (Google Drive, Docs, Sheet)

Advanced Outlook calendar management is critical

Ability to format high level presentations and database applications

Intuit provides a competitive compensation package with a strong pay for performance rewards approach. This position may be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs ( about our compensation and benefits at Intuit®: Careers | Benefits). Pay offered is based on factors such as job-related knowledge, skills, experience, and work location. To drive ongoing fair pay for employees, Intuit conducts regular comparisons across categories of ethnicity and gender. The expected base pay range for this position is: $53/hr - $72/hr